Corporate Legal Assistant

Plona Partners; Los Angeles (CA); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Plona Partners seeks a Corporate Legal Secretary / Legal Practice Assistant to support corporate transactional attorneys in a fast-paced, collaborative environment. The role combines administrative and legal tasks, document preparation, calendar and billing duties, and practice management support.

Hybrid schedule with 3 days onsite and 2 days remote; onboarding onsite for 90 days before transitioning to hybrid. Full-time, direct hire, compensation $80,000–$95,000 plus overtime & Bonus.

Qualifications

• Minimum of two years of legal secretarial experience in a law firm.
• At least two years in corporate transactional support and closing processes.
• Experience supporting multiple attorneys, including partners or shareholders.
• Strong corporate terminology knowledge and document prep proficiency.
• Proficient in Word, Excel, and Adobe Acrobat; excellent written and verbal skills.
• Organized, detail-oriented, able to meet strict deadlines and manage multiple tasks.

Responsibilities

• Provide comprehensive legal and administrative support to corporate transactional attorneys and paralegals.
• Prepare, revise, format, proofread, and finalize legal documents and transaction materials.
• Assist with corporate transaction documentation and closing processes.
• Coordinate new client intake, conflict checks, and matter intake; maintain files.
• Manage complex calendars and schedule meetings; coordinate travel logistics.
• Enter and maintain attorney time records; support billing and expenses.
• Monitor emails and client communications; respond professionally to inquiries.
• Support business development and administrative projects; ensure smooth operations.

Skills

Legal secretarial

Corporate transactions

Document prep

Billing

Calendar management

Interdepartmental coordination

Attention to detail

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

Corporate Legal Secretary / Legal Practice Assistant

Compensation: $80,000 – $95,000 + Overtime & Bonus

Schedule: Hybrid | 3 Days Onsite / 2 Days Remote

New hires are expected to work onsite five days per week during the initial 90-day onboarding and training period before transitioning to the hybrid schedule.

Employment Type: Full-Time | Direct Hire

Practice Group: Corporate / Finance & Transactions

This opportunity is ideal for a legal support professional with a strong background in corporate transactional law who thrives in a fast-paced, collaborative environment. The successful candidate will provide comprehensive administrative and legal support to a shareholder and multiple associates within the firm's Finance & Transactions practice group. Responsibilities include legal document preparation, transaction support, client billing, calendar management, and coordination of day-to-day practice operations.

Key Responsibilities

Corporate & Transactional Support

• Provide comprehensive legal and administrative support to corporate transactional attorneys and paralegals.
• Prepare, revise, format, proofread, and finalize a variety of legal documents, correspondence, agreements, and transaction-related materials.
• Assist attorneys with corporate transaction documentation and closing processes.
• Coordinate new client and matter intake, including conflict checks and new business applications.
• Maintain organized electronic and physical client files in accordance with firm policies.
• Ensure accuracy and consistency across legal documents and transaction-related materials.

Attorney & Practice Management

• Support a shareholder and multiple associates with daily administrative and practice-related responsibilities.
• Manage complex calendars, schedule meetings, and coordinate internal and external conferences.
• Arrange detailed domestic and international travel, including transportation, accommodations, and related logistics.
• Prepare and submit attorney expense reports.
• Accurately enter and maintain attorney time records in accordance with established deadlines.
• Monitor incoming correspondence, emails, and client communications.
• Respond professionally to client inquiries and coordinate communications with internal departments.
• Assist with business development activities, meeting arrangements, and administrative projects.

Billing & Financial Administration

• Coordinate with the Accounting Department to prepare and process client invoices.
• Assist with complex billing arrangements, client-specific billing requirements, and receivables.
• Review billing information for accuracy and completeness.
• Maintain organized financial and administrative records.
• Support timely submission of attorney time entries and expenses.
• Work closely with attorneys, paralegals, and administrative professionals to ensure efficient practice operations.
• Collaborate with other Legal Practice Assistants to provide coverage and support during periods of increased workload.
• Maintain a high level of professionalism, confidentiality, and client service.
• Anticipate attorney needs and proactively resolve administrative challenges.

Required Qualifications

• Minimum of two years of legal secretarial experience within a law firm.
• At least two years of corporate transactional experience, including familiarity with corporate documentation and closing processes.
• Experience supporting multiple attorneys simultaneously, preferably including partners or shareholders.
• Strong understanding of corporate legal terminology, procedures, and document preparation.
• Proficiency in Microsoft Word, Excel, and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Strong organizational abilities and exceptional attention to detail.
• Ability to prioritize competing assignments and meet strict deadlines.
• Professional, personable, and collaborative approach to working with attorneys and colleagues.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Flexibility to work overtime as business needs require.

Preferred Qualifications

• Bachelor's degree preferred.
• Previous experience supporting corporate, finance, or transactional practice groups within an AmLaw firm.
• Experience supporting shareholders, partners, and multiple associates.
• Familiarity with corporate closing documentation and transactional workflows.
• Previous experience as an Executive Assistant.
• Experience handling complex attorney billing, travel arrangements, and new business intake.