Corporate Governance Specialist

Green Key Resources; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Green Key Resources seeks an experienced Corporate Governance Specialist to join the Corporate Secretarial team of a global media company. You will prepare board materials, manage governance platforms, and draft corporate documents, while leveraging enterprise AI tools to streamline research and workflows.

Ideal candidates have 5+ years in law firm or in-house roles, a Bachelor’s degree, and familiarity with AI-enabled governance processes; ABA-paralegal certification is a plus.

Qualifications

• Bachelor's degree required.
• 5+ years law firm or in-house experience.
• Experience using enterprise AI and legal tech tools.
• Ability to work with senior management and board members.

Responsibilities

• Prepare for board meetings and resolutions, and draft board books.
• Manage essential tools and platforms used by the team.
• Draft and manage formation, merger, and foreign qualification documents.

Skills

Corporate governance

Legal technology

Board communications

Agile under pressure

Enterprise AI tools

Education

Bachelor's degree

ABA-approved paralegal certificate

Tools

ChatGPT Enterprise

Claude Enterprise

Legora

Job description

Seeking an experienced, highly motivated and energetic Corporate Governance Specialist to join the Corporate Secretarial team of a global media company. The position requires knowledge of corporate secretarial and general corporate legal work, comfort dealing with Company board members and senior management, interest in and comfort with developing and using approved enterprise AI tools to assist with the team’s responsibilities, skill in working with agility under pressure, and ability to work productively and effectively in a team environment.

Job Description

Prepare for meetings of the Company’s board of directors and committees, including preparation of resolutions and board books and communications with attendees.

Serve as a key contact with respect to the essential tools and platforms updated and maintained by the team.

Draft and manage documents for formation of new companies, mergers, reorganizations, and qualifications as a foreign company in various jurisdictions.

Prepare and keep current organizational structure charts and corporate records.

Draft and manage minutes, including annual meetings, election of directors and officers and various resolutions such as banking resolutions.

Work with the Company’s various departments, such as Tax, Finance, Treasury and Internal Audit.

Respond to foreign and domestic “know your customer” requests and prepare beneficial ownership transparency filings.

Contribute to regulatory filings such as Hart-Scott-Rodino filings and FCC filings.

Draft summaries of acquisitions and other transactions.

Support the corporate legal team in conducting due diligence and drafting and organizing documents relating to acquisitions.

Use approved enterprise AI tools, including ChatGPT Enterprise, Claude Enterprise and Legora, to support legal research, document preparation, summarization and corporate governance workflows.

Monitor evolving best practices in corporate governance including using AI tools to facilitate efficiencies. Help identify and document practical AI-enabled efficiencies for the Corporate Secretarial team, including reusable prompts, templates and quality-control practices.

Perform online legal and fact research.

Communicate and coordinate with Company managers and related departments, clients, vendors and/or outside counsel/agencies on select legal issues.

Experience, Skills and Qualifications

Bachelor's degree required. An ABA-approved paralegal certificate a plus.

Minimum of 5+ years law firm or in-house experience.

Demonstrated aptitude for using enterprise AI and legal technology tools in a legal or corporate governance environment.