Corporate Executive Assistant

Faith Technologies Incorporated; Menasha (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Faith Technologies Incorporated in Wisconsin is seeking a Corporate Executive Assistant to provide high-level administrative support to our leadership, including research, preparing statistical reports, handling information requests, and drafting correspondence; duties include attending confidential meetings and taking notes.

The position emphasizes calendar management, travel coordination, invoicing and financial documents, and ensuring professional standards while promoting our culture.

Qualifications

• Education: High School Diploma or GED or an Associate Degree with 3–5 years of administrative experience.
• 5 years of progressive administrative experience; or 3–5 years with an Associate Degree.
• Travel up to 5% and a flexible schedule with potential overtime.

Responsibilities

• Manages and maintains Executive/Leadership schedules.
• Prepares invoices, reports, emails, letters, monthly financial statements, and other confidential documents; Word processing, spreadsheets, or presentation software.
• Prepares responses to correspondence containing routine inquiries.
• Prepares agendas and makes arrangements for internal and external meetings along with taking minutes.
• Ensures teamwork in all aspects of administration.
• Maintains and prepares Executive and other Leadership credit card receipts.
• Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
• Demonstrates and leads the acceptance of company culture (adhere to the company’s core values) and an adoption of professional standards.
• Demonstrates approachability and ability to collaborate with others and effectively influence.
• Develops relationships with leaders, direct reports, and/or others that facilitate open dialogue and trust.
• Assists other Executives/Leadership as needed.
• Performs other related duties as required and assigned.

Skills

Calendar management

Executive support

Travel coordination

Document preparation

Confidentiality

Education

High school diploma or GED

Associate degree

Tools

MS Office

Excel

PowerPoint

CRM software

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care.

The Corporate Executive Assistant is responsible for providing high-level Executive administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions; such as preparing correspondence, attending high level/confidential meetings along with taking notes, receiving visitors, and arranging conference calls.

MINIMUM REQUIREMENTS

Education: High School Diploma or GED

Experience: 5 years of progressive administrative experience

or

Education: Associate Degree

Experience: 3 to 5 years of progressive administrative experience

Travel: 5%

Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. Ability to work a flexible schedule is necessary.

KEY RESPONSIBILITIES

• Manages and maintains Executive/Leadership schedules.
• Prepares invoices, reports, emails, letters, monthly financial statements, and other confidential documents; Word processing, spreadsheets, or presentation software.
• Prepares responses to correspondence containing routine inquiries.
• Prepares agendas and makes arrangements for internal and external meetings along with taking minutes.
• Ensures teamwork in all aspects of administration.
• Maintains and prepares Executive and other Leadership credit card receipts.
• Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
• Demonstrates and leads the acceptance of company culture (adhere to the company’s core values) and an adoption of professional standards.
• Demonstrates approachability and ability to collaborate with others and effectively influence.
• Develops relationships with leaders, direct reports, and/or others that facilitate open dialogue and trust.
• Assists other Executives/Leadership as needed.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.

Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.

FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here. If you’re ready to learn more about your career with FTI,

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.

Employment is contingent upon successfully passing a background and drug test