Corporate Executive Assistant

Faith Technologies Inc; Menasha (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Faith Technologies, Inc. in Menasha, WI, is seeking a Corporate Executive Assistant to provide high-level administrative support to the executive team, including managing schedules, preparing reports, handling confidential information, and coordinating meetings.

The role requires 5+ years of progressive administrative experience (or 3–5 years with an Associate Degree), strong organizational skills, ability to work flexible hours and travel up to 5%, and proficiency with word processing,

Qualifications

• Education: High School Diploma or GED.
• Experience: 5 years of progressive administrative experience or Education: Associate Degree Experience: 3 to 5 years of progressive administrative experience.

Responsibilities

• Manages and maintains Executive/Leadership schedules.
• Prepares invoices, reports, emails, letters, monthly financial statements, and other confidential documents; Word processing, spreadsheets, or presentation software.
• Prepares responses to correspondence containing routine inquiries.
• Prepares agendas and makes arrangements for internal and external meetings along with taking minutes.
• Ensures teamwork in all aspects of administration.
• Maintains and prepares Executive and other Leadership credit card receipts.
• Demonstrates ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
• Demonstrates and leads the acceptance of company culture and professional standards.
• Develops relationships with leaders, direct reports, and others for open dialogue and trust.
• Assists other Executives/Leadership as needed.
• Performs other related duties as required and assigned.

Education

High School Diploma or GED

Associate Degree

Tools

Word processing

Spreadsheets

Presentation software

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And is focused on the mind/body/soul of team members through our Culture of Care.

The Corporate Executive Assistant is responsible for providing high-level Executive administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions; such as preparing correspondence, attending high level/confidential meetings along with taking notes, receiving visitors, and arranging conference calls.

MINIMUM REQUIREMENTS

• Education: High School Diploma or GED
• Experience: 5 years of progressive administrative experience or Education: Associate Degree Experience: 3 to 5 years of progressive administrative experience
• Travel: 5%
• Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. Ability to work a flexible schedule is necessary.

KEY RESPONSIBILITIES

• Manages and maintains Executive/Leadership schedules.
• Prepares invoices, reports, emails, letters, monthly financial statements, and other confidential documents; Word processing, spreadsheets, or presentation software.
• Prepares responses to correspondence containing routine inquiries.
• Prepares agendas and makes arrangements for internal and external meetings along with taking minutes.
• Ensures teamwork in all aspects of administration.
• Maintains and prepares Executive and other Leadership credit card receipts.
• Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
• Demonstrates and leads the acceptance of company culture (adhere to the company's core values) and an adoption of professional standards.
• Demonstrates approachability and ability to collaborate with others and effectively influence.
• Develops relationships with leaders, direct reports, and/or others that facilitate open dialogue and trust.
• Assists other Executives/Leadership as needed.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer veterans/disabled.

Employment is contingent upon successfully passing a background and drug test.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish).

Faith Technologies Incorporated (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today. With expertise across all our brands Faith Technologies®, EnTech Solutions™ and Excellerate® we are one connected company, bringing our partners’ visions to life to ensure a sustainable future.