Executive Office Administrator | Board & Leadership Support

Judson Smart Living; Kentucky; On-site; USD 65,000 - 75,000; Full time

Job summary

Judson Smart Living is seeking a Corporate Executive Administrator to provide high-level administrative support to the CEO, CFO and CCHO, ensuring efficient corporate operations and governance. You will coordinate board and leadership meetings, prepare materials, manage communications, and handle confidential files.

The role requires a Bachelor’s in business administration, strong MS Office skills, attention to detail, and the ability to travel locally.

Qualifications

• Bachelor’s degree in Business Administration or closely related field from an accredited institution.
• Associate Degree with minimum three years of relevant work experience in fast-paced, office environment supporting Corporate Level executives, preferably in non-profit organizations.
• Must be proficient with Microsoft Word and Microsoft Excel as well as a functional working knowledge of other Microsoft Office suite programs.
• Excellent communication, presentation, organizational, and time-management skills with a strong background in delivering customer service and attention to detail.
• Ability to work in a fast-paced environment with minimal supervision and time management to ensure completion of duties and proactive problem solving.
• Ability to routinely travel locally and periodically work non-traditional schedule/outside regular business hours if needed.

Responsibilities

• Coordinate and facilitate long-range plans and specific Board and committee meetings.
• Organizes and supports board meetings, including scheduling, materials, minutes, and confidentiality.
• Prepare and edit correspondence, presentations, and reports for the CEO, CFO, and CCHO.
• Assist in coordinating agendas and materials for corporate functions and meetings.
• Support corporate office operations, including supply management, vendor coordination and general administration.
• Represent the CEO in meetings or on committees, ensuring follow-through on actions.
• Facilitate effective communication and collaboration among departments and leadership.
• Maintain confidential files and documents related to leadership and governance.
• Assist in corporate communications, newsletters and executive messaging.
• Coordinate logistics for internal events, leadership retreats, and donor/community functions.
• Assist in planning organizational ceremonies and town halls.
• Gathers corporate credit card receipts and prepares coding for processing.
• Prioritize conflicting needs and manage time-sensitive projects.

Skills

Microsoft Word

Microsoft Excel

Microsoft Office

Communication skills

Presentation skills

Organizational skills

Time management

Education

Bachelor’s degree in Business Administration

Associate degree (3 years) in related field

Job description

Judson Smart Living is seeking a Corporate Executive Administrator to provide high-level administrative support to the CEO, CFO and CCHO, ensuring efficient corporate operations and governance. You will coordinate board and leadership meetings, prepare materials, manage communications, and handle confidential files.

The role requires a Bachelor’s in business administration, strong MS Office skills, attention to detail, and the ability to travel locally.