Corporate Events & Travel Assistant- Entry Level

PEOPLECERT; Kentucky; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Two free vouchers for all PeopleCert's

Huge learning experience in global env

Constant personal and professional dev

Job summary

PeopleCert is seeking a Corporate Events & Travel Assistant to join our Corporate Events & Travel team in Kentucky. You will assist in planning internal and external events, coordinate logistics, and manage travel arrangements and procurement tasks with attention to detail and collaboration with internal and external stakeholders.

The role emphasizes organization, communication and the ability to handle multiple tasks, including on-site event support and maintenance of records and reports.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Hospitality, Event Management, or a related field.
• Up to 2 years of relevant experience in events, travel or hospitality is preferred, including internships.
• Strong organizational, communication and multitasking skills.
• Excellent attention to detail and a proactive, collaborative mindset.
• Excellent knowledge of English (C1-C2 certificate).
• Proficiency in Microsoft Office; experience with travel booking or procurement systems is an advantage.
• Ability to build effective working relationships with internal stakeholders and external suppliers.

Responsibilities

• Assist with the planning and delivery of internal and external corporate events, including employee engagement, ESG, executive, board and exam-related events.
• Support the coordination of event logistics, including venues, catering, accommodation, transportation, audiovisual requirements and attendee management.
• Liaise with internal stakeholders and external suppliers to support the smooth execution of events.
• Support business travel arrangements, including flights, hotels and ground transportation.
• Review travel requests, communicate itineraries and assist with booking amendments when required.
• Create and monitor purchase orders and maintain procurement documentation, quotations and invoices.
• Maintain accurate records, trackers and reports related to events and travel.
• Provide on-site support for corporate events, as required.

Job description

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide?

PeopleCert is looking for a Corporate Events & Travel Assistant to join our Corporate Events & Travel team. In this role, you will support the planning and delivery of corporate events while coordinating business travel and related administrative processes. Working closely with internal stakeholders and external suppliers, you will help ensure events, travel arrangements and procurement activities are delivered efficiently and with exceptional attention to detail.

As a Corporate Events & Travel Assistant your tasks will include the following:

• Assist with the planning and delivery of internal and external corporate events, including employee engagement, ESG, executive, board and exam-related events.
• Support the coordination of event logistics, including venues, catering, accommodation, transportation, audiovisual requirements and attendee management.
• Liaise with internal stakeholders and external suppliers to support the smooth execution of events.
• Support business travel arrangements, including flights, hotels and ground transportation.
• Review travel requests, communicate itineraries and assist with booking amendments when required.
• Create and monitor purchase orders and maintain procurement documentation, quotations and invoices.
• Maintain accurate records, trackers and reports related to events and travel.
• Provide on-site support for corporate events, as required.

What we look for:

• Bachelor's degree in Business Administration, Tourism, Hospitality, Event Management, or a related field.
• Up to 2 years of relevant experience in events, travel or hospitality is preferred, including internships.
• Strong organizational, communication and multitasking skills.
• Excellent attention to detail and a proactive, collaborative mindset.
• Excellent knowledge of English (C1-C2 certificate).
• Proficiency in Microsoft Office; experience with travel booking or procurement systems is considered an advantage.
• Ability to build effective working relationships with internal stakeholders and external suppliers.

What we offer:

• Work in an international, dynamic and fun atmosphere
• Two free vouchers for all certifications from PeopleCert's Portfolio per year for all employees
• Huge learning experience in using best practices and global environment
• Constant personal and professional development

About PeopleCert

PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams. Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions.

Quality, Innovation, Passion, Integrity, Clarity, Velocity

Quality, Innovation, Passion, Integrity, Clarity, Velocity are the core values which guide everything we do.

Our offices in UK, Greece, Cyprus and India boast a culture of diversity, where everyone is different, yet everyone fits in. All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business.

Working on Home Office (HO) Secure English Language Tests (SELTs)

Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties. All SELT personnel will be required to complete a declaration (provided by PeopleCert) where the existence of any criminal record and/or bankruptcy must be declared.

If working on the SELT service in the UK, background checks will include:

• A basic or enhanced Disclosure Barring Service (DBS) check
• Right to Work in the UK check (including nationality, identity and place of residence)
• HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC)
• Financial background check
• Employment reference check.
• If working on the SELT service anywhere in the world (outside of the UK) personnel will undergo background checks that are equivalent to those stated for the UK.

In addition, if personnel are required to speak to SELT candidates they must be appropriately skilled in English language and, where SELT services are provided anywhere in the world (outside of the UK), the official language of the relevant country.

All applications will be treated with strict confidentiality.