Corporate Event Planner

Equip; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking an Employee Events Associate to create engaging experiences for its team. This role involves organizing both virtual and in-person events, ensuring they align with the company culture and objectives. The ideal candidate will have a strong background in event planning, excellent project management skills, and a passion for enhancing employee engagement. Join a pioneering organization that values diversity and inclusion, and be part of a team dedicated to making a meaningful impact in the field of eating disorder treatment. This is an exciting opportunity to contribute to a company recognized for its innovative approach and commitment to employee well-being.

Benefits

Flex PTO policy

Paid company holidays

Medical, Dental, Vision insurance

Company paid reproductive and family care benefit

Employee Assistance Program

$50/month internet stipend

One-time work from home stipend

Qualifications

• 3+ years in corporate event planning with large events experience.
• Exceptional project management and communication skills required.

Responsibilities

• Plan and execute internal events aligning with company values.
• Manage event budgets and logistics for seamless execution.

Skills

Project Management

Communication Skills

Negotiation Skills

Interpersonal Skills

Attention to Detail

Problem-Solving Skills

Event Planning

Tools

Excel

Google Sheets

Event Planning Software (e.g., Splash)

Job description

About Equip

Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes and treatment approach at www.equip.health.

Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equisters that have created Equip’s culture. Recognized by Time as one of the most influential companies of 2023, along with awards from Linkedin and Lattice, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.

About the role

The Employee Events Associate will be responsible for end-to-end organization, planning, coordination, and day-of execution for in-person and virtual meetings and events for Equip. As part of the Employee Engagement team, this role will create meaningful experiences for Equipsters that align with our company culture, values, and objectives.

Responsibilities

• Plan, coordinate, and execute internal events ranging from virtual team building to multi-day in-person onsites, ensuring seamless execution and a positive employee experience that aligns with Equip’s values and business objectives.
• Build a playbook of best practices and serve as a consultative thought partner to leaders in helping craft the most effective event experience for their goals and unique team needs.
• In partnership with Finance, create and manage event budgets, tracking expenses to ensure cost-effective planning.
• In partnership with People Operations, ensure adherence to company policies including Travel, Accessibility and In-Person Code of Conduct.
• In partnership with Internal Communications, develop communication and promotional materials to drive employee participation.
• Oversee all event logistics including vendor selection and management, catering, entertainment and transportation.
• Own day-of event coordination to ensure a seamless employee experience including running registration and check-in, overseeing event setup, and triaging any employee issues or concerns.
• Lead post-event survey collection to track engagement metrics and gather feedback to drive continuous improvement and enhance future events.
• Build out virtual onsite experience at Equip, leveraging virtual onsites as an equally-engaging option for teams. (Proficiency in Splash or similar event planning software encouraged)
• Provide support to Executive Operations for smaller meetings and events as needed.
• Provide support to broader Employee Engagement and People team initiatives as needed.
• Stay current with industry trends to bring fresh and innovative ideas to company events.
• Perform other duties as assigned.

Qualifications

• 3+ years of experience in corporate event planning with demonstrated experience planning and executing large (300+) in-person corporate events.
• Exceptional project management skills with the demonstrated ability to manage the planning of multiple events simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Strong attention to detail.
• Creative thinker with a keen eye for detail and design.
• Proficiency in Excel and Google Sheets.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Strong problem-solving skills and the ability to handle unforeseen challenges.
• Ability to maintain confidentiality and handle sensitive information.

Benefits

Time Off:

• Flex PTO policy (3-5 wks/year recommended) + 11 paid company holidays.

Medical Benefits:

• Competitive Medical, Dental, Vision, Life, and AD&D insurance.
• Equip pays for a significant percentage of benefits premiums for individuals and families.
• Maven, a company paid reproductive and family care benefit for all employees.
• Employee Assistance Program (EAP), a company paid resource for mental health, legal services, financial support, and more!

Other Benefits

Work From Home Additional Perks:

• $50/month stipend added directly to an employee’s paycheck to cover home internet expenses.
• One-time work from home stipend of up to $500.

Physical Demands

Work is performed 100% remotely with travel required. This position should anticipate 1-2 work travel events per quarter, typically 2-3 days in length. Must live with immediate access to the airport and reliable transportation. This position requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.

At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip’s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.

As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law.