Corporate Billing Specialist

Vaco by Highspring; Druid Hills (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco by Highspring is seeking a Corporate Billing Specialist to ensure accurate and timely invoicing in a high-volume environment. You will work with Accounting, Finance, Operations, Sales, and Customer Service to verify charges, investigate discrepancies, and maintain customer records.

The ideal candidate is organized, detail-oriented, and able to manage multiple billing priorities and deadlines. Strong analytical and problem-solving skills, plus effective communication with internal teams and

Qualifications

• 1+ years of professional billing, accounts receivable, or related experience.
• High school diploma required; associate or bachelor’s preferred.
• Experience in a high-volume corporate billing environment is a plus.
• Strong knowledge of billing principles, invoicing, AR, and basic accounting concepts.

Responsibilities

• Prepare, review, and process customer invoices accurately and within billing deadlines.
• Manage recurring and high-volume billing cycles ensuring charges align with agreements and pricing terms.
• Review billing information for completeness and accuracy prior to invoicing.
• Research and resolve billing discrepancies, errors, adjustments, credits, and customer inquiries.
• Reconcile billing activity and investigate differences between records.
• Maintain organized customer billing records and transaction history.
• Collaborate with Accounting, AR, Operations, and Sales to resolve discrepancies.
• Provide timely responses to internal and external billing inquiries.
• Prepare billing reports, account summaries, reconciliations, and variance analyses.

Skills

Analytical skills

Attention to detail

Time management

Communication skills

Team collaboration

Education

Associate or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

ERP/Billing System

Job description

The Corporate Billing Specialist is responsible for ensuring the accurate and timely preparation, processing, and reconciliation of customer invoices within a high-volume corporate environment. This position works closely with Accounting, Finance, Operations, Sales, and Customer Service to verify billing information, investigate discrepancies, resolve billing issues, and maintain accurate customer records.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing priorities and deadlines. This individual should have strong analytical and problem solving skills and be able to effectively research discrepancies while communicating professionally with both internal teams and customers.

Key Responsibilities

• Prepare, review, and process customer invoices accurately and within established billing deadlines.
• Manage recurring and high-volume billing cycles while ensuring charges align with customer agreements, pricing terms, and supporting documentation.
• Review billing information for completeness and accuracy prior to invoicing.
• Research and resolve billing discrepancies, errors, adjustments, credits, and customer inquiries.
• Reconcile billing activity and investigate differences between operational, accounting, and invoicing records.
• Maintain accurate and organized customer billing records, account information, supporting documentation, and transaction history.
• Partner with Accounting and Accounts Receivable to research account balances, unapplied payments, credits, and other billing-related issues.
• Collaborate with Operations, Sales, Customer Service, and other departments to validate customer charges and resolve discrepancies.
• Provide timely and professional responses to internal and external billing inquiries.
• Prepare billing reports, account summaries, reconciliations, and variance analyses for management.
• Assist with month-end close activities related to billing and revenue.
• Review aging information and assist with researching outstanding or disputed balances.
• Process billing adjustments and credit memos with appropriate supporting documentation and approvals.
• Identify recurring billing issues and recommend opportunities to improve accuracy, efficiency, and internal processes.
• Assist with billing system implementations, upgrades, testing, or process transitions as needed.
• Maintain confidentiality of customer and company financial information.
• Follow established internal controls, corporate policies, billing procedures, and applicable regulatory requirements.
• Support internal and external audit requests by providing billing documentation and account information.
• Participate in special projects and perform additional accounting or billing responsibilities as assigned.

Qualifications

• High school diploma or GED required; associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1+ years of professional billing, accounts receivable, accounting, or related experience preferred.
• Experience working in a high-volume corporate billing environment is a plus.
• Working knowledge of billing, invoicing, accounts receivable, and basic accounting principles.
• Strong Microsoft Excel skills, including the ability to work with formulas, reconciliations, and large data sets.
• Experience using an ERP, accounting, or billing system preferred.
• Strong analytical and problem solving skills with the ability to identify and research discrepancies.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time‑management skills with the ability to prioritize competing deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively across multiple departments and effectively communicate billing information.
• Comfortable learning new systems, technologies, and automated billing processes.
• Ability to handle confidential financial and customer information appropriately.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only

to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

AI Use

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).