Accounts Receivable Clerk (Contract)

Vaco by Highspring; California (MO); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Vaco by Highspring is seeking an AR / Administrative Support Specialist for a busy Century City team. The role entails high-volume data entry, billing support, and accounts receivable tasks within a hybrid work arrangement (4 days onsite, 1 day remote).

The ideal candidate will be detail-oriented, organized, and capable of handling multiple ERP systems and administrative duties with a customer-focused approach. Start is the week of September 14, on an open-ended contract with potential extension.

Qualifications

• 1+ years of administrative, accounting, accounts receivable, billing, or related experience.
• Strong attention to detail and accuracy.
• Comfortable with repetitive, high-volume data entry.
• Ability to multitask and prioritize responsibilities.
• Comfortable learning and navigating multiple software systems.
• Strong organizational and communication skills.
• Professional customer-service approach.
• Ability to work independently and as part of a team.
• Willingness to learn new systems and processes.
• Experience with ERP systems such as JD Edwards, SAP, Oracle, or similar platforms is a plus.

Responsibilities

• Administrative & Data Entry: Enter and maintain account and customer information in ERP and other systems.
• Update addresses and account details.
• Enter billing information and process transactions.
• Submit and process invoices.
• Run statements and reports.
• Respond to basic inquiries.
• Provide information and support to internal teams and customers.
• Assist with mailing checks and documents.
• Coordinate FedEx and other admin tasks.
• Help direct inquiries to self-service resources.
• Support multiple internal departments with day-to-day requests.
• Assist with updating policies and procedures.
• Support manual processes and projects as needed.

Skills

Administrative experience

Attention to detail

Data entry

Multitasking

Communication skills

Tools

JD Edwards

SAP

Oracle

Job description

Schedule: Hybrid - 4 days onsite, 1 day remote

Pay Rate: Up to $30/hour

Start Date: Week of September 14

Duration: Open-ended contract, with potential for extension

About the Opportunity

AR / Administrative Support Specialist

Location: Century City, CA

Schedule: Hybrid - 4 days onsite, 1 day remote

Pay Rate: Up to $30/hour

Start Date: Week of September 14

Duration: Open-ended contract, with potential for extension

We are seeking an AR / Administrative Support Specialist to join a busy team in Century City. This position is ideal for someone who enjoys working in a fast-paced environment, is highly detail-oriented, and is comfortable handling high-volume administrative and data-entry responsibilities.

The role will provide support across billing, accounts receivable, collections, and general administrative functions, with the majority of the work focused on data entry and system-based support.

Responsibilities

Administrative & Data Entry

• Enter and maintain account and customer information within ERP and other systems
• Update addresses and account details
• Enter billing information and process transactions
• Submit and process invoices
• Run statements and reports
• Respond to basic internal and external inquiries
• Provide information and support to internal teams and customers
• Assist with mailing checks and documents
• Coordinate FedEx and other administrative tasks
• Help direct inquiries to appropriate self-service resources
• Support multiple internal departments with day-to-day administrative requests
• Assist with updating policies and procedures
• Support manual administrative processes and other projects as needed

Accounts Receivable / Billing

• Provide basic accounts receivable support
• Assist with collections-related administrative tasks
• Support billing activities
• Process invoices and billing informationAssist with account setup and maintenance li>Run account statements and related reports

Qualifications

• 1+ years of administrative, accounting, accounts receivable, billing, or related experience
• Strong attention to detail and accuracy
• Comfortable with repetitive, high-volume data entry
• Ability to multitask and prioritize responsibilities
• Comfortable learning and navigating multiple software systems
• Strong organizational and communication skills
• Professional customer-service approach
• Ability to work independently and as part of a team
• Willingness to learn new systems and processes

Experience with ERP systems such as JD Edwards, SAP, Oracle, or similar platforms is a plus, but not required. Candidates with experience working across multiple systems and managing high volumes of transactions are encouraged to apply.

Excel: Basic proficiency required.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent allowed by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).