Corporate - Accounts Payable Specialist

Hope, Scobey, Central; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Hope Administrative Services, DBA as Central Transportation System, Scobey Moving and Storage, Spectrum Relocation Group, and International Moving and Warehouse. is seeking an AP Specialist to supervise AP Clerks at the branch level and support the Senior Accounting Manager with accounting tasks and data entry.

The role requires 2 years of AP experience, strong communication, and proficiency in Excel. Located in San Antonio, TX, the position focuses on timely processing of invoices, payments,

Qualifications

• 2 years accounts payable experience.
• Excellent verbal and written communication skills.
• Customer service oriented.
• Ability to work in time-sensitive situations requiring accuracy.
• Attention to detail and task follow-through.
• Experience with data analysis is a plus.
• Proficient with MS Excel, Word, and PowerPoint.

Responsibilities

• Audits invoices to verify expense categorization by branch locations.
• Data entry of general office and benefits invoices.
• Allocates expenses to General Ledger accounts.
• Imports and posts invoices into the accounting system.
• Processes checks for payments and submits ACH information.
• Prepares monthly reconciliations for bank and clearing accounts.
• Posts transactions to driver commission statements.
• Adheres to the Company Safety Program and performs other duties as needed.

Skills

Accounts payable

Communication

Attention to detail

MS Excel

MS Word

Time management

Data analysis

Job description

Hope Administrative Services, DBA as Central Transportation System, Scobey Moving and Storage, Spectrum Relocation Group, and International Moving and Warehouse. Whether directly through our own offices and service centers, or in concert with a worldwide network of service partners, we are positioned to assist our customers with any relocation, anywhere in the world. We are experience you can trust!The AP Specialist is responsible for supervising AP Clerks at the branch level. Works directly with the Senior Accounting Manager to provide admin support and assistance with accounting responsibilities and data entry and reconciliation.Responsibilities:Audits invoices to verify total expense categorization which are inputted by each branch location.Handles data entry of all general office invoices and employee benefits invoices.Allocates expenses to appropriate General Ledger account.Responsible for importing and posting invoices into company’s accounting system.Processes checks for payments.Submits required information for payments by ACH.Prepares expense allocations as needed for company expenses.Prepares monthly reconciliations for bank accounts, clearing accounts, including Vanline and customer clearing accounts.Posts selected transactions to driver commission statements.contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program.Perform any other task or assignment as deemed necessary by the organization.Education and/or Experience:2 years accounts payable experienceExcellent verbal and written communication skills.Customer Service orientedAbility to work well in time-sensitive situations where internal and external customer satisfaction is the goal.Proven ability to apply attention to detail, role-related accuracy and task follow-through.Experience in data analysis a plus.Proficient using MS Excel, Word, Power Point, and other Microsoft Office products.Positive, proactive, and professional demeanorThe ability to prioritize and complete multiple tasks in a timely mannerPreferred experience with Great Plains accounting softwareEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities.Please view Equal Employment Opportunity Posters provided by OFCCP Here.The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)