Corporate Accounting - Billing Supervisor

Saulsbury Industries; Odessa (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Saulsbury Industries in Odessa, Texas is seeking a Corporate Accounting Billing Supervisor to lead a billing team, ensuring accurate and timely invoicing across all projects per contract requirements. This role supervises staff, collaborates with internal departments, and interfaces with external client representatives to deliver reporting and recommendations for process improvements.

The ideal candidate will have 5+ years of progressive billing or accounting experience, 2+ years of supervisory

Qualifications

• 5+ years of progressive billing or Accounting experience.
• 2+ years of supervisory experience of an Accounting or billing team.
• Construction, energy, infrastructure, or related industry experience a plus.
• Experience with job costing and project-based financial reporting a plus.

Responsibilities

• Oversee the daily workflow of the billing team to ensure timely completion of tasks and reviews before invoices.
• Review and approve invoices, payment applications, lien waivers, and other supporting documentation to comply with contract terms.
• Verify the accuracy of billing data, including project costs, labor hours, and materials.
• Drive billing process improvements to increase accuracy and reduce cycle time.
• Reconcile billing discrepancies and resolve billing issues with clients.
• Provide accurate weekly reporting on client invoice status.

Skills

Billing

Leadership

Communication

Attention to detail

Education

Bachelor’s degree in Accounting, Finance, or related field

Associate’s degree in Accounting, Finance or Business

Tools

Excel

Accounting software

Job description

Take your next step with Saulsbury Industries! Location: Odessa, Texas Type: Full Time Job Summary The Corporate Accounting Billing Supervisor is responsible for leading a billing team to ensure accurate and timely invoicing across all projects per contract requirements. This role oversees billing processes, manages employees, works closely with internal departments and interfaces with external client representatives. The Billing Supervisor will provide timely and actionable reports, performance assessments and recommendations to streamline the billing process.

Key Responsibilities/Competencies

• Oversee the daily workflow of the billing team to ensure timely completion of tasks, workload level-loading and perform reviews before invoices are sent to the client.
• Review and approve invoices, payment applications, lien waivers, and other supporting documentation to comply with negotiated contract terms.
• Verify the accuracy of billing data, including project costs, labor hours, and materials.
• Drive billing process improvements to increase accuracy, efficiency and reduce billing cycle time.
• Reconcile billing discrepancies and resolve billing issues with clients.
• Partner with project managers, project controls and other departments to obtain required billing information to prepare invoices for submitting to clients.
• Review and resolve past due client accounts.
• Provide accurate weekly reporting on client invoice status.
• Maintain organized, accurate documentation and audit trails for all invoice activities.
• Generate recurring reports, ad hoc financial analyses and perform other tasks as needed.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred; minimum requirement: Associate’s degree in Accounting, Finance or Business.
• 5+ years of progressive billing or Accounting experience.
• 2+ years of supervisory experience of an Accounting or billing team.
• Construction, energy, infrastructure, or related industry experience a plus.
• Experience with job costing and project-based financial reporting a plus.

Skills & Competencies

Excellent interpersonal, oral and written communication skills. Excellent time management (meet deadlines), organizational skills and attention to detail. Strong proofreading of materials skills to ensure accuracy. Strong analytical and problem-solving skills. Strong supervisory and leadership skills. Familiarity with construction billing processes and terminology. accounts receivable and billing. Proficiency in Microsoft Office Suite (particularly Excel) and experience with accounting software. Ability to prioritize tasks and meet deadlines in a fast-paced environment. High level of professionalism and confidentiality.

Additional Requirements

*The satisfactory completion of a background and credit check is required for this position*

• Must be self-motivated and work well independently.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk job sites and lay down yards.
• Occasional domestic travel.
• Ability to carry up to 35 pounds.

Saulsbury is an equal opportunity employer.

All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets. We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide. Saulsbury has provided services to a diverse energy sector for more than 50 years. Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability. We offer stable employment, career advancement and a commitment to the work/life balance of our employees. Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry. Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million. We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND. Visit our website at www.saulsbury.com.

Saulsbury is an Equal Opportunity Employer