Core Facilities Finance & Operations Manager

University System of New Hampshire; Durham (NH); On-site; USD 50,000 - 89,000; Full time

Job summary

The University Instrumentation Center (UIC) at the University System of New Hampshire seeks a Business Manager to lead financial operations and administrative processes for shared research facilities and instrumentation services.

Responsibilities include overseeing invoicing, billing, accounts payable/receivable, rate development, and contract management, while ensuring compliance with university policies and sponsor requirements. Strong collaboration with faculty and staff is essential.

Qualifications

• Experience managing financial transactions, including invoicing, accounts payable, accounts receivable, billing, reconciliation, and budget monitoring.
• Experience developing, administering, or supporting complex business processes and operational workflows.
• Demonstrated ability to analyze financial data and maintain accurate records and documentation.
• Experience with core facility management systems or similar administrative platforms.

Responsibilities

• Drafting and routing contractual agreements for services and facilities.
• Coordinate instrument rate development and annual rate reviews.
• Manage invoicing, billing workflows, and financial reconciliation.
• Oversee accounts payable/receivable and purchasing activities.
• Ensure compliance with university policies and sponsor requirements.
• Administer facility management software and user access workflows.
• Develop standardized business procedures and reporting.
• Support marketing, communications, and outreach for facility programs.

Skills

Financial Management

Invoicing & Billing

Budget Monitoring

Contracting & Compliance

Customer Service

Excel

Data Analysis

Communications

Education

Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, Higher Education Administration

Associate's degree + 5 years relevant experience

7+ years experience in financial administration or related field

Tools

Idea Elan

iLab

Agilent CrossLab

Job description

The University Instrumentation Center (UIC) at the University System of New Hampshire seeks a Business Manager to lead financial operations and administrative processes for shared research facilities and instrumentation services.

Responsibilities include overseeing invoicing, billing, accounts payable/receivable, rate development, and contract management, while ensuring compliance with university policies and sponsor requirements. Strong collaboration with faculty and staff is essential.