Coporate Billing Specialist

Asplundh; Horsham (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits package

Paid time off

Holiday pay

Job summary

Asplundh is seeking a Corporate Billing Specialist to support high-volume invoicing for labor, equipment, materials, and services. You will analyze billing data, monitor payments, and support AR processes while collaborating with project managers and field teams to ensure accurate, timely billing.

Ideal candidates bring at least two years in billing, strong Excel skills, and excellent attention to detail. This full-time, in-office role emphasizes accuracy, customer service, and cross-functional

Qualifications

• Minimum of two years of experience in Billing/Accounts Receivable or related role.
• Strong Excel skills and ability to analyze large data sets.
• Attention to detail and problem-solving abilities to resolve billing discrepancies.
• Excellent customer service and communication skills with internal/external stakeholders.
• Organizational and multitasking abilities to meet deadlines in a fast-paced environment.
• Ability to interpret customer contracts and purchase orders.

Responsibilities

• Prepare and process a high volume of customer invoices for labor, equipment, materials, and project-related services.
• Analyze billing data, timesheets, purchase orders, and supporting documentation for invoice accuracy.
• Monitor incoming payments, reconcile billing records, and support accounts receivable activities.
• Partner with project managers and operational teams to update billing status and contracts.
• Prepare accounts receivable aging reports and management summaries for decision-making.
• Respond to invoice inquiries, resolve billing discrepancies, and maintain customer relationships.
• Manage purchase order releases, reconciliations, and closeout activities.

Skills

Analytical skills

Attention to detail

Customer service

Communication

Time management

Multitasking

Interpersonal skills

Tools

Microsoft Excel

Job description

Description

What if you could discover the way to an exciting and rewarding career?

The path is closer than you may think. Connect with us, explore the possibilities, and see why Asplundh is 36,000 strong and growing.

About Us

Since 1928, Asplundh has been a trusted leader in vegetation management and utility infrastructure services. We help electrical utilities, municipalities, railroads, pipeline operators, and transportation agencies maintain safe and reliable operations through innovative and efficient solutions.

Headquartered near Philadelphia, Pennsylvania, Asplundh is a family-owned organization with more than 33,000 employees across the United States, Canada, Australia, and New Zealand. For nearly a century, we have remained committed to safety, innovation, operational excellence, and developing the people who power our success.

Role Overview

The Corporate Billing Specialist plays a vital role in supporting the organization’s financial operations by ensuring customer invoices are prepared accurately, processed timely, and maintained in accordance with company and client requirements. This position partners closely with project managers, accounting teams, and customers to manage billing activities, monitor payment status, support accounts receivable processes, and maintain accurate financial records. Success in this role requires strong analytical skills, exceptional attention to detail, and the ability to manage high volumes of data and multiple deadlines. Through proactive communication and financial accuracy, the Corporate Billing Specialist helps support cash flow, operational efficiency, and customer satisfaction.

How You Will Make an Impact

• Prepare and process a high volume of customer invoices for labor, equipment, materials, and project-related services using multiple billing formats and client-specific requirements.
• Analyze billing data, timesheets, purchase orders, and supporting documentation to ensure invoice accuracy and compliance with customer contracts.
• Monitor incoming payments, reconcile billing records, and support accounts receivable activities to maintain accurate financial reporting and healthy cash flow.
• Partner with project managers and operational teams to provide updates on billing status, purchase orders, contract requirements, and invoice processing activities.
• Prepare accounts receivable aging reports, financial summaries, and other management reports to support business decision-making and collection efforts.
• Provide exceptional customer service by responding to invoice inquiries, resolving billing discrepancies, and maintaining positive customer relationships.
• Manage purchase order releases, reconciliations, and closeout activities while maintaining organized financial records and supporting special projects as assigned.

What You Will Bring

• Minimum of two (2) years of experience as a Billing Specialist, Accounts Receivable Specialist, or in a related accounting or financial administration role.
• Advanced proficiency in Microsoft Office applications, particularly Excel, with the ability to analyze large volumes of data and present meaningful financial information.
• Strong attention to detail, accuracy, and analytical problem-solving skills with the ability to identify and resolve billing discrepancies.
• Excellent customer service, communication, and interpersonal skills with the ability to effectively support both internal and external stakeholders.
• Exceptional organizational, time management, and multitasking abilities with demonstrated success meeting deadlines in a fast-paced environment.
• Ability to interpret customer contracts, purchase orders, billing requirements, and financial documentation.
• Utility, construction, infrastructure, or project-based billing experience preferred.
• Reliable transportation to and from work.
• Ability to successfully pass pre-employment screening requirements, including background and drug testing.

Work Environment & Preferences

• Work Model: Full-time position working in an office-based environment.
• Preferred Schedule: Full-time position operating during standard business hours, Monday through Friday. Additional flexibility may occasionally be required to support month-end reporting, billing deadlines, and customer requirements.
• Travel Requirements: Minimal travel required.
• Physical Requirements: Primarily sedentary work involving extended periods of sitting, computer use, reading, data entry, and communication via phone and email. Occasionally required to stand, walk, reach, carry documents, climb stairs, and lift or carry materials up to 10 pounds. Rarely required to lift up to 50 pounds, bend, kneel, squat, or perform other physical activities associated with office storage and document handling.

Important Information for Applicants:

• Asplundh Tree Expert, LLC and its family of companies are Equal Opportunity Employers. We consider all qualified applicants without regard to any legally protected characteristic.
• If you require reasonable accommodation during the application or hiring process, please contact our ADA Coordinator at 1-800-248-8733, ext. 3656.
• Employment offers are contingent upon successful completion of applicable pre-employment requirements, which include background screening, drug testing, and employment eligibility verification.
• Compensation determination is based on market data, job scope and individual qualifications.
• We offer a competitive total rewards package inclusive of health and welfare and retirement benefits, as well as paid time off and holiday pay benefits.
• Unsolicited resumes without an executed agency agreement become the property of the company.