Coordinator, Special Events

Paramount Pictures; Los Angeles (CA); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Life insurance

Disability benefits

Tuition assistance

PTO

Job summary

Paramount Pictures is seeking an organized Events Administrative Assistant to support Event Managers and the Executive Director of Operations in pre-event planning, on-site coordination, and post-event wrap‑up. You will manage calendars, guest lists, and vendor communications to ensure smooth execution of diverse events.

The role requires strong communication, basic accounting knowledge, and proficiency with Word, Excel, Outlook, and PowerPoint.

Qualifications

• 2+ years in an administrative role
• Experience with basic accounting and purchase orders
• Special events coordination background
• Strong computer proficiency: Word, Outlook, Excel, PowerPoint, Accounting programs and CRM systems
• Detail oriented with multi-tasking abilities
• Good written and verbal communication skills

Responsibilities

• Assist Event Managers and the Executive Director of Operations on event prep, execution and post activities
• Manage guest lists and gate passes for site tours
• Coordinate venue quotes and vendor relations within budget
• Maintain calendars and liaise with accounting, finance and other departments
• Support on-site day-of-event tasks and problem-solving

Skills

Administrative experience

Vendor relations

Event coordination

Budget awareness

Communication skills

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Accounting software

CRM systems

Job description

Select how often (in days) to receive an alert:

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got thepowerto achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview and Responsibilities

This position is responsible for supporting and assisting Event Managers and the Executive Director of Operations on event prep, execution and post administrative activities for both internal and external events. Candidate must be extremely organized and be able to manage logistics of multiple events and details simultaneously.

Responsibilities to include, but not limited to:

• Team player with high level of dedication
• Answer calls for Event Manager’s as needed or requested
• Maintain a working relationship with all vendors, especially from preferred list
• Understanding & anticipating the complex needs of different events and diverse clients/markets
• Ability to assist with planning all event aspects, such as checking availability & securing venue, obtain quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
• Assist with requests for set-up and rental orders as needed
• Administers Pull Sheets
• Ensures labor is assigned to the appropriate project numbers
• Maintains Master Calendar and Event Manager Calendar
• Liaises with, accounting, finance, studio services and other departments as necessary
• Manage guest list and generate Gate Passes for site tours and day of event
• Strong knowledge of venues and vendor offerings to promote with client while on site tour
• Attentive to the value of staying under budget while planning event specifications.
• Assisting with events on day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing vendors and assisting with strike.
• Possess strong communication skills, and the ability to present event ideas and plans to client and vendors.
• Handles S.O’s, P.O.’s, COI’s and Vendor Lot Agreements
• Follows up on Vendor payments
• Handles all additional responsibilities as assigned including after-hour and weekend events

Basic Qualifications

• 2+ years’ experience in an administrative role

Additional Qualifications

• Previous experience handling basic accounting, purchase orders
• Basic event coordination training
• Special Events background in coordinating, including vendor relations
• Strong computer proficiency: Word, Outlook, Excel, Power Point, Accounting programs and Customer Management programs
• Detail oriented, strong multi-tasking abilities
• Good written and verbal communication skills in order to interact with company personnel and outside parties

Eligibility requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States

Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

ADDITIONAL INFORMATION

Hiring Salary Range: $52,000.00 - 60,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to [e-mail]. Only messages left for this purpose will be returned.