Coordinator - Scheduling

El Paso Community College; El Paso (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

El Paso Community College is seeking a Scheduling Coordinator to coordinate, organize, and monitor the finalization of the instructional schedule on campus. You will work with Deans, the Vice President of Instruction, and Publications to prepare schedules and materials for publication, with proofreading and verification duties.

The role also involves planning campus room charts, entering CRN data, and processing schedule revisions and special registrations; in-person presence on campus is

Qualifications

• Associate's degree and four years of related experience, or equivalent education/experience.
• Experience providing effective customer service.
• Strong interpersonal and communication skills.
• Proficient computer skills: internet navigation and MS Word, Excel, Access, PowerPoint.
• Ability to plan and schedule work assignments and be detail oriented.
• Ability to make sound judgments, solve problems, and work under pressure.

Responsibilities

• Coordinate, organize, and monitor finalization of the instructional schedule with Deans and administrators.
• Prepare schedules and materials for submission to be published.
• Assist with proofreading and verification of schedule materials.
• Enter course information, CRN, prerequisites, corequisites, room assignments, and related details.
• Update schedule modifications and process SRFs.

Skills

Customer service

Interpersonal skills

Communication skills

Time management

Attention to detail

Problem solving

Education

Associate's degree

Tools

Microsoft Word

Excel

Access

PowerPoint

Job description

Coordinate, organize, and monitor the finalization of the District's instructional schedule by verifying schedule materials and making changes as appropriate. In-person work on campus is an essential function of this position.

Coordinate, organize, plan and delegate to ensure that all job tasks relating to scheduling are completed in a timely manner. This includes the coordination with Deans, the Vice President of Instruction, and Publications for the finalization of the instructional schedule, preparing schedules and materials for submission to be published. Assist with proof-reading and verification of schedule materials.

Plan and maintain district wide campus room charts for room assignments for both credit & non-credit courses. Coordinate with Student Services Manager any outside organization or activities requiring use of rooms.

Enter information on credit and non-credit classes on schedule to include prerequisites, corequisites, requirements, lab fees, malpractice fees, and room assignments.

Enter Course Reference Number (CRN) and course numbers, which ensure lecturer and lab code lock in the system together to facilitate telephone and late registration.

Update schedule modifications submitted on Schedule Revision Forms (SRFs).

Process Special Registration Request forms for Deans and the Vice President of Instruction. Prepare information for computer entry such as reporting year semester, number of weeks, census dates, and withdraw dates.

Preform other duties as assigned.

Required Qualifications

• 1. Associate's Degree and four (4) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

• 2. Experience providing effective customer service.
• 3. Strong interpersonal and communication skills.
• 4. Proficient computer skills to include internet navigation, Microsoft Word, Excel, Access, and Power Point.
• 5. Ability to plan and schedule work assignments and be detailed oriented.
• 6. Ability to make sound judgements, solve problems effectively, and perform efficiently under pressure.

Special Conditions

• 1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit, use hands to feel, and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.