Coordinator, Production

MusicCareers; Santa Monica (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

Mental health coverage

Fertility coverage

Wellbeing reimbursements

Student Loan Repayment Assistance

401(k) vesting

Job summary

Universal Music Group in Santa Monica, CA is seeking an entry-level Production Coordinator to support day-to-day production and operational workflows across the label. This role acts as a liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help move projects from planning through delivery.

The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and has a passion for music and entertainment operations.

Qualifications

• Minimum 2 years of experience in production or a similar role.
• Detail oriented with strong follow through and ability to prioritize multiple projects.
• Ability to work in a fast-paced, demanding environment.
• Motivated to work in a team setting.
• Strong critical thinking and problem-solving skills.
• Excellent communicator with ability to build and maintain relationships.
• Extreme attention to detail and confidentiality.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Manage and maintain production executive's calendar, including scheduling meetings and adjusting priorities.
• Coordinate internal and external meetings, prepare agendas, secure spaces, and distribute materials.
• Serve as a primary contact for scheduling and admin requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track deadlines, milestones, and deliverables to ensure on-schedule projects.
• Maintain production trackers, calendars, and department documentation precisely.
• Communicate with cross-functional teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other admin materials.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, solve problems proactively, and support teammates across projects.

Skills

Calendar management

Meeting coordination

Travel arrangements

Project tracking

Cross-functional communication

Confidentiality handling

Critical thinking

Attention to detail

Tools

Excel

Job description

The Production Coordinator supports the day-to-day execution of production and operational workflows across the label. This entry-level role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help ensure projects move efficiently from planning through delivery. The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and has a passion for music and entertainment operations.

Universal Music Group

Coordinator, Production

Description

The Production Coordinator supports the day-to-day execution of production and operational workflows across the label. This entry-level role serves as a key liaison between internal departments, artists' teams, vendors, manufacturers, and distribution partners to help ensure projects move efficiently from planning through delivery. The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and has a passion for music and entertainment operations.

How You’ll CREATE

• Manage and maintain production executive's complex calendar, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas, secure meeting spaces, and distribute relevant materials.
• Serve as a primary point of contact for scheduling and administrative requests on behalf of Production executive.
• Organize domestic and international travel arrangements, itineraries, and expense reports.
• Track departmental deadlines, production milestones, and key deliverables to ensure projects remain on schedule.
• Maintain production trackers, calendars, and department documentation with a high level of accuracy.
• Communicate with cross functional teams to facilitate project execution.
• Prepare presentations, reports, meeting notes, and other administrative materials as needed.
• Handle confidential information with professionalism and discretion.
• Anticipate needs, proactively solve problems, and be able to support other team members across projects.

Requirements

• Minimum 2 years of experience in production of similar role
• Detail oriented with strong follow through - able to organize and prioritize multiple projects
• Ability to work in a demanding, fast-paced environment
• Highly motivated and with a desire to work in a team environment.
• Strong critical thinking and problem-solving skills
• Excellent communicator with the ability to build and maintain relationships
• Extreme attention to detail
• Ability to keep information confidential.
• Intermediate to advanced expertise in Microsoft Office suite particularly excel

Benefits

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Location: Santa Monica, CA, USA

Employment Type: Full time

Salary: $41K - $55K