Coordinator, Product Information Management

Tommy Bahama; Los Angeles (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

Johnny Was, LLC is seeking an Item Procurement Coordinator to guarantee precise item setup and data integrity across product attributes, pricing, and classifications. You will collaborate with merchandising, planning and operations to ensure timely data readiness and accurate launches for ecommerce and stores.

The role requires strong Excel skills, PLM/PIM/ERP familiarity, and the ability to manage data across multiple systems while aligning with business standards and lifecycle needs.

Qualifications

• Own item setup for all products and ensure accuracy across style information, attributes, classifications and pricing.
• Validate data accuracy prior to product launch.
• Maintain and update product information through the product lifecycle.
• Collaborate with merchandising, planning and operations teams to ensure timely and accurate set up.
• Compile product data in Excel for use by the copywriting team.
• Monitor data consistency across systems and channels.

Responsibilities

• Ensure all required data fields are complete and aligned to merchandising and operational standards.
• Identify and resolve discrepancies in product information, attributes and classifications.
• Support data readiness for system changes and platform transitions.
• Partner with Site Merchandising to ensure data supports reporting, filtering, navigation and merchandising online.
• Establish and maintain standards for product data quality and completeness.

Skills

Attention to detail

Data integrity

Cross-functional collaboration

Excel proficiency

Tools

Backbone

PIM

ERP systems

PLM systems

Job description

Johnny Was, LLC At Johnny Was, our mission is to inspire free-spirited optimism through beauty, authenticity, comfort and artistic expression. California Dreaming – the ultimate destination for those who love California and the relaxed modern bohemian lifestyle it embodies. Position Overview: Product data accuracy, item setup execution, data integrity. The Item Procurement Coordinator is responsible for the accurate and timely setup of product information, ensuring data integrity to support ecommerce, store operations, merchandising and reporting. This role ensures product data is complete, accurate, consistent and aligned to business needs, enabling accurate product presentation, inventory flow and performance tracking across channels. This role brings strong attention to detail and operational discipline, bringing precision and accountability to product data.

Essential Job Functions:

Own item setup for all products, ensuring accuracy across style information, attributes, classifications, and pricing Ensure all required data fields are complete and aligned to merchandising and operational standards Validate data accuracy prior to product launch Maintain and update product information as needed throughout the product lifecycle Partner with merchandising, planning and operations team to ensure timely and accurate set up Compile and organize product data in excel for use by the copywriting team High accuracy of product data across systems On-time product setup aligned to launch timelines Minimal errors impacting site experience, selling or reporting Monitor and maintain consistency of product data across all systems and channels Ensure product attributes and classifications support merchandising, filtering, reporting and selling Identify and resolve discrepancies in product information, attributes and classifications Partner with Site Merchandising to ensure data supports desired reporting, filtering, navigation and merchandising online Partner with relevant teams to troubleshoot and solve data-related issues Establish and maintain standards for product data quality and completeness Strong cross-functional alignment of product data requirements and standards Timely resolution of data discrepancies through effective partnerships with merchandising, planning and operations teams Reduced errors and rework in item setup and data maintenance through streamlined collaboration. Product data consistently meets needs of downstream teams and customer experiences Support product data preparation and validation for system or platform changes Partner with cross-functional and technical teams to ensure accurate data mapping and transfer Validate product data in new systems to ensure accuracy and completeness Accurate and complete product data migration with minimal errors Timely identification and resolution of data issues during transition Strong collaboration with cross-functional teams throughout the process Own item setup and product data accuracy across systems Ensure product data is complete, consistent, and aligned to business needs Enable merchandising, selling and reporting across ecommerce and stores Maintain data integrity to support inventory flow and operational processes Partner cross-functionally to support business needs and timelines Support data readiness for system changes and platform transitions Merchandising Ecommerce Site Merchandising VP Digital Commerce and Performance Marketing Finance/Reporting

Scope, Complexity and Autonomy:

2–4 years of experience in item setup, product data management, merchandising operations, ecommerce operations, or related field Strong attention to detail with a high level of accuracy in data entry and product setup Experience working with PLM, PIM, ERP, or item management systems (Backbone and PIM platforms preferred) Strong Excel skills, including data organization and validation Understanding of product attributes, taxonomy, classifications, and ecommerce merchandising structures Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational and process management skills Experience working cross-functionally with merchandising, ecommerce, planning, operations, and reporting teams Ability to identify, troubleshoot, and resolve data inconsistencies and operational issues Understanding of how product data impacts ecommerce, inventory flow, reporting, and customer experience Comfortable working within evolving systems, processes, and platform changes Strong communication skills with the ability to collaborate across teams and maintain alignment on data standards

Starting Range: $70,000 to $75,000

All qualified applicants with criminal histories will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Change Act. This position requires customer interaction and access to funds, merchandise, and private information. The Company reserves the right to withdraw contingent offers of employment on the basis of criminal convictions that may have a direct, adverse, and negative bearing on the ability to perform these job duties.

This Company is an equal opportunity employer and does not discriminate based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, any other characteristic protected by law, or any combination of two or more of the characteristics listed here.

If you need an accommodation to complete an online application, please contact the location you are applying to or contact us at [e-mail] or 1-888-725-1899.

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Johnny Was is a high-growth apparel brand, which designs, markets, and sells boho-chic, vintage-inspired women's apparel and accessories in the U.S. and internationally through ecommerce, retail, and wholesale channels. For over 30 years, the Johnny Was brand has been known for uniquely beautiful and high-quality garments distinguished by colorful patterns, intricate embroidery, and great design. We strive to deliver the highest quality products and experiences supporting an aspirational California lifestyle, that is both sophisticated and timeless, on a global scale. Johnny Was is a wholly-owned subsidiary of Oxford Industries (NYSE: OXM). Oxford Industries (NYSE:OXM) is an international apparel company headquartered in Atlanta featuring a diverse portfolio of owned lifestyle brands, consisting of Tommy Bahama©, Lilly Pulitzer©, Southern Tide©, The Beaufort Bonnet Company©, Duck Head©, Jack Rogers©, and Johnny Was©.