Coordinator, People (HR)

HarperCollins Publishers; Brownsburg (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

HarperCollins Publishers in Brownsburg, IN is seeking a People (HR) Coordinator to support recruitment, onboarding, and daily HR administration for our new distribution center. You will partner with on-site staff to post jobs, coordinate interviews, manage new hire paperwork, and create a positive employee experience across shifts in a fast-paced environment.

You will also lead local recruiting events, provide analytics from HR systems, and help sustain a collaborative, inclusive culture as the

Qualifications

• 2+ years’ experience in Recruitment, HR Coordination, or administrative support in a large, multi‑shift operation.
• Associate’s or Bachelor’s degree in human resources, Business, or a related field preferred but not required.
• Proficiency in Microsoft Office Suite (including Excel) and ATS; ICIMS preferred.
• Excellent attention to detail in a fast-paced setting.
• Strong administration and coordination skills.
• Excellent communication, organizational, and interpersonal skills.
• Exceptional employee-experience focus and engagement with team members.
• Strong initiative and reliable follow-through with tasks.
• Ability to multi-task, prioritize, and adapt to changing priorities.

Responsibilities

• Create and post job advertisements on company career pages, LinkedIn, and industry boards.
• Coordinate with on-site staffing agency for high-volume staffing initiatives.
• Coordinate and schedule interview schedules for hiring managers.
• Prepare and track offer letters and other new hire documentation.
• Coordinate and participate in local recruiting events and job fairs.
• Track the employee applicant referral program for the site.
• Oversee onboarding process: background checks, documentation, and equipment access.
• Facilitate New Employee Orientation and local policies.
• Support employees navigating systems and processes for a positive experience.
• Provide People Analytics reports from UKG and ICIMS as needed.
• Plan and facilitate local employee engagement events across shifts.
• Perform miscellaneous administrative tasks to support the Brownsburg team.

Skills

Recruitment coordination

HR coordination

Administrative support

Communication skills

Organizational skills

Multi-tasking

Education

Associate’s or Bachelor’s degree in HR/Business

Tools

Microsoft Office

Excel

Applicant tracking systems (ATS)

ICIMS

Job description

Overview

Something BIG is coming to Brownsburg! A new operation brings countless opportunities - your next chapter starts here!

HarperCollins Publishers is opening a state-of-the-art, 1.6 million-square-foot distribution center in Brownsburg, Indiana. The operation is an exciting new hub that will help bring books to readers, customers, and communities across the country. We are currently seeking a People (HR) Coordinator for our growing team. As a key member of the local People Department, the Coordinator is responsible for coordinating recruiting activities, facilitating the employee onboarding experience, and providing administrative support for the new warehouse operation. This is an exciting opportunity for a dynamic, reliable, hands‑on HR professional who enjoys working in a fast paced setting, managing administrative processes, and organizing engagement initiatives as we work to build a positive and engaging culture for this new world‑class operation.

Responsibilities

Recruitment

• Create and post job advertisements on our company career pages, LinkedIn, and other industry specific job boards.


• Partner with on‑site staffing agency to schedule/coordinate high volume staffing initiatives.


• Coordinate and schedule interview schedules for hiring managers.


• Prepare and track offer letters and other new hire documentation.


• Coordinate and participate in local recruiting events and job fairs.


• Track the employee applicant referral program for the site.

Onboarding

• Oversees onboarding process for employees, including background checks, required documentation, employment verification documentation, and pre‑employment preparations (equipment, access to company systems, security access).


• Partners with the local People Manager to facilitate the New Employee Orientation process for new hires, including the presentation of local rules and policies.


• Provide support to new employees in navigating company systems, policies, and processes, ensuring a positive employee expereince.

Administration

• Provides People Analytic reports from UKG and ICIMs systems as needed.


• Tracks participation and performance for local employee programs and initiatives.


• Plans, organizes and facilitates local employee engagement events, ensuring participation and is available across shifts.


• Performs misc. administrative tasks as requested to support the Brownsburg team.

Qualifications

• 2+ years’ experience in Recruitment, as an HR Coordinator, or providing administrative support in a large, multi‑shift operation.


• Associate’s or Bachelor’s degree in human resources, Business, or a related field is preferred but not required.


• Proficiency in Microsoft Office Suite (including excel) and applicant tracking systems (ATS); preferably ICIMS


• Excellent attention to detail skills, able to accurately track and manage detailed information in a fast‑paced setting


• Strong administration and coordination skills


• Excellent communication, organizational, and interpersonal skills


• Exceptional employee-experience focus, responsive and engaging with team members


• Demonstrates strong initiative and reliable follow through with assigned tasks


• Ability to multi‑task/prioritize responsibilities, manage time effectively, and adapt to changing priorities in a fast‑paced environment

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.Visit our careers webpage for more information.

Please note: The Brownsburg operation is a smoke‑free campus.

HarperCollins Publishers is an equal opportunity employer.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Note: we will only respond to accommodation requests.