Coordinator, Outreach and Recruitment

Western Kentucky University; Bowling Green (KY); On-site; USD 23,000 - 30,000; Full time

Job summary

Western Kentucky University is seeking an Outreach and Recruitment Coordinator for the Arts Pod in Bowling Green, KY. This role supports recruitment, outreach, events, and day-to-day operations, collaborating with students, families, faculty and staff to create a welcoming experience and connect prospects with arts opportunities.

Beginning July 1, 2027, the Arts Pod transitions to the School of Creative Arts and Design, continuing outreach efforts and cross-department collaboration across the

Qualifications

• Bachelor's degree, plus two years related administrative experience.

Responsibilities

• Coordinate recruitment and outreach activities, prospective student communication, campus visits and tours, and recruitment events.
• Provide support for concerts, productions, exhibitions, festivals, camps, clinics, and other Arts Pod/School events.
• Assist with event communications, marketing, and promotion in coordination with College and Arts Pod/School staff.
• Coordinate group travel and provide logistical support for Arts Pod/School program activities.
• Assist with the hiring and onboarding of student workers and coordinate timekeeping and payroll processes.
• Coordinate operational needs and serve as point of contact for facilities in Ivan Wilson Fine Arts Center and Music Hall.
• Cross-train and collaborate with staff to provide shared operational, recruitment, scheduling, and event support across the Arts Pod/School.
• Coordinate master event calendars and ASTRA scheduling.
• Perform other duties as assigned.

Skills

Administrative skills

Communication

Event coordination

Team collaboration

Education

Bachelor's degree

Tools

MS Office

Job description

Location: Bowling Green, KY Category: Staff Job Type: Full-time Posted On: Wed Oct 7 2026 Job Description:

The Outreach and Recruitment Coordinator plays an active role in supporting recruitment, outreach, events, facilities, and day-to-day operations within the Arts Pod. This position will work closely with current students, prospective students and families, as well as faculty and staff, to help create a welcoming experience, connect prospective students with opportunities in the arts, and support the programs and events that showcase the creative work of our students and faculty.

Beginning July 1, 2027, the Arts Pod will transition to the School of Creative Arts and Design. This position will continue to support shared outreach and recruitment efforts and collaborate with faculty and staff across the School.

Duties

• Coordinate recruitment and outreach activities, prospective student communication, campus visits and tours, and recruitment events.
• Provide support for concerts, productions, exhibitions, festivals, camps, clinics, and other Arts Pod/School events.
• Assist with event communications, marketing, and promotion in coordination with College and Arts Pod/School staff.
• Coordinate group travel and provide logistical support for Arts Pod/School program activities.
• Assist with the hiring and onboarding of student workers and coordinate timekeeping and payroll processes.
• Coordinate operational needs and serve as point of contact for facilities in Ivan Wilson Fine Arts Center and Music Hall.
• Cross-train and collaborate with staff to provide shared operational, recruitment, scheduling, and event support across the Arts Pod/School.
• Coordinate master event calendars and ASTRA scheduling.
• Perform other duties as assigned.

Job Requirements

• Bachelor's degree, plus two years related administrative experience.

Additional Information

Hourly Rate: $19.49/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, may contact the Office of Institutional Equity at 270-745-5121 for assistance. To report concerns related to WKU's Discrimination and Harassment Policy, No. 0.2040 and/or WKU's Sex and Gender-Based Discrimination, Harassment, and Retaliation Policy, No. 0.2070, please complete the Discrimination, Harassment, and Retaliation Reporting Form. Additional information regarding Title IX, including contact information for the Title IX Coordinator and reporting options, is available on WKU's Title IX website.

Information concerning educational programs offered by WKU are provided at: https://www.wku.edu/academics/