Coordinator OR Scheduling

Tucson Medical Center; Tucson (AZ); On-site; USD 40,000 - 64,000; Full time

Job summary

Tucson Medical Center is seeking a full-time Scheduler with prior experience in scheduling, preferably healthcare scheduling. Responsibilities include coordinating non-emergency surgeries, verifying codes, equipment needs, and implants, and training new staff.

Candidate will collaborate with Medical Records and other departments, post charges, and ensure compliance with safety and confidentiality standards. Prior experience in hospital scheduling is highly valued.

Qualifications

• Knowledge of medical terminology and scheduling processes.
• Ability to read and interpret safety rules, operating manuals, and procedure documents.
• Strong verbal and written communication and teamwork abilities.

Responsibilities

• Schedule non-emergency surgeries by phone, fax, and email including specialty equipment, correct preference card, patient demographics, and implants.
• Check daily surgery schedule for appropriateness of codes, equipment, wording, and anesthesia coverage.
• Run daily reports to verify accuracy of preference cards and equipment; check implant records.
• Coordinate with Medical Records and Professional Staff Services as needed.
• Train new personnel in surgery scheduling and orientation.
• Post charges and work with supply chain to add new items as required.
• Ensure compliance with TMCH safety, confidentiality, values, policies and standards.

Skills

Optime scheduling

Medical terminology

Scheduling records

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

Optime scheduling software

Job description

Full time OR scheduler- position requires prior experience with scheduling- healthcare scheduling a plus.

SUMMARY

Schedules non-emergency surgeries for Main OR and Ambulatory Surgery. Responsible for checking surgery schedule daily for appropriateness of procedure codes, equipment needs, procedure wording, entity specific procedures, and verification of anesthesia coverage. Checks reports daily to verify services required from other departments and surgeon suspension list. Trains new personnel in surgery scheduling. Responds to surgeon office needs and changes.

ESSENTIAL FUNCTIONS

Coordinates with managers about issues/problems with tools/times. Avoids scheduling conflicts by monitoring surgery schedules and making sure requests line up. Runs daily reports to verify accuracy of preference card and equipment. Uses fax/telephone to notify specialty department; utilizes software to find information. Communicates with Medical Records and Professional Staff Services as necessary. Schedules surgical procedures by phone, fax, and email including special equipment, correct preference card, patient demographics, and implants. Collects and verifies implant record information. Input and post charges. Follow up on incomplete implant and OR even timing information; works with supply chain to add new items as needed. Orients and trains assigned personnel. Adheres to TMCH organizational and department-specific safety, confidentiality, values, policies and standards. Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. Performs related duties assigned.

MINIMUM QUALIFICATIONS

EDUCATION

High school diploma or general education degree (GED); or an equivalent combination of relevant education and experience.

EXPERIENCE

Two (2) years of experience maintaining schedules or healthcare files and records; preferably in an acute care setting.

LICENSURE OR CERTIFICATION

None required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Optime scheduling, medical terminology, and spelling
• Knowledge of instrumentation and equipment specific to procedures to avoid scheduling conflicts.
• Skill in maintaining schedules and records and organizing work to ensure time frames are met.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to complete routine reports and correspondence.
• Ability to listen and accurately interpret others’ communication or instructions to take appropriate action.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.