Operating Room Scheduler

Jobtailor; Virginia (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in the United States is seeking a detail-oriented OR Scheduling Coordinator to support operating room scheduling across multiple departments. You will monitor scheduled cases, perform equipment checks, and coordinate case placement to optimize block utilization.

The role requires strong communication with surgeons, staff, and outside schedulers, plus experience with Microsoft Office and patient information systems.

Qualifications

• Experience scheduling operating room cases or similar environments.
• Familiar with medical terminology and patient information systems.
• Proficient in MS Office and document management.

Responsibilities

• Monitor OR scheduled cases to ensure availability and accurate scheduling.
• Run equipment checks for all scheduled cases.
• Coordinate scheduled cases to manage block utilization.
• Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR.
• Monitor vendors, students, and representatives for required documentation before restricted-area entry.
• Assist with urgent and emergent surgery/procedure scheduling.
• Coordinate internal and external equipment needs and report equipment issues.
• Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations.
• Collaborate with Service Line Coordinators and Charge staff on schedules and case placement.
• Receive and document staffing phone calls.
• Create and verify OR surgical procedures.
• Monitor, audit, and document Temptrak.
• Monitor completeness of documentation for medical concerns.
• Initiate emergency staff call-in processes and log callback times.
• Print peri-procedure documentation.
• Transport equipment, human tissue, blood, or specimens as needed.
• Generate daily schedules and reports and provide end-of-shift reports.
• Enter and update Anesthesia Assignments.
• Provide operating room scheduling support for various departments.

Skills

OR Scheduling

Medical Office Experience

Microsoft Office Suite

Patient Information System

Medical Terminology

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Internet Explorer

Job description

• Monitor OR scheduled cases to ensure availability and accurate scheduling
• Run equipment checks for all scheduled cases
• Coordinate scheduled cases to manage block utilization
• Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR
• Monitor vendors, students, and representatives for required documentation before restricted-area entry
• Assist with urgent and emergent surgery/procedure scheduling
• Coordinate internal and external equipment needs and report equipment issues
• Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations
• Collaborate with Service Line Coordinators and Charge staff on schedules and case placement
• Receive and document staffing phone calls
• Create and verify OR surgical procedures
• Monitor, audit, and document Temptrak
• Monitor completeness of documentation for medical concerns
• Initiate emergency staff call-in processes and log callback times
• Print peri-procedure documentation
• Transport equipment, human tissue, blood, or specimens as needed
• Generate daily schedules and reports and provide end-of-shift reports
• Enter and update Anesthesia Assignments
• Provide operating room scheduling support for various departments

Requirements

• High school graduate or equivalent
• State criminal background check and Federal background check if applicable, as required for regulated areas
• One year of medical office experience with scheduling responsibilities preferred
• Ability to sit for extended periods
• Hearing ability sufficient to function without lip reading; hearing aid permitted
• Corrected visual acuity for distant and near objects and ability to read small print
• Ability to work in a standard office environment
• Familiarity with Microsoft Office Professional Suite (Outlook, Word, Excel, Access)
• Familiarity with Internet Explorer
• Familiarity with a Patient Information System
• Strong written and verbal communication skills
• Familiarity with medical terminology
• Orientation and training at multiple locations, including GI scheduling office, Children's Hospital, and Main OR Desk at Ruby Memorial in Morgantown

Core Competencies

Demonstrates expertise in operating room scheduling, including coordination of surgical cases, equipment management, and communication with medical staff. Proficient in maintaining accurate documentation and optimizing schedules to ensure efficient operations.

Highest-signal resume keywords

• Operating Room Scheduling
• Medical Office Experience
• Microsoft Office Suite
• Patient Information System
• Medical Terminology

ATS Optimization Keywords

Hard Skills

• Surgical Procedure Documentation
• Equipment Checks
• Case Coordination
• Temptrak Monitoring
• Emergency Staff Call-in Processes

Soft Skills

• Strong Communication Skills
• Collaboration

Certifications & Qualifications

• State Criminal Background Check
• Federal Background Check

Industry Keywords

• Operating Room
• Surgery Scheduling
• Block Utilization
• Documentation Completeness
• Medical Concerns

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Internet Explorer