Coordinator, Office Services

Horizon Media; New York (NY); In loco; USD 40.000 - 55.000; Tempo pieno

Vantaggi offerti da questo lavoro

Discretionary bonus

Health insurance

Life and disability insurance

Retirement plans

Company paid holidays

Unlimited PTO

Mental health resources

Pet insurance

Childcare resources

Identity theft insurance

Fertility assistance

Fitness reimbursement

Descrizione del lavoro

Horizon Media in New York, NY is seeking a Facilities Assistant to support day-to-day office operations under the Manager, Space Planning & Office Services. You will respond to employee requests via email and service tickets and assist with moves and upkeep.

Key duties include mailroom coverage, event support and furniture relocations, packing for moves, meeting room and coffee station upkeep, and maintaining freight areas. Flexibility for early starts or late finishes is required.

Competenze

• High school diploma or equivalent.
• Minimum 3 years in employee services or mail room roles.
• Strong communication within facilities groups.

Mansioni

• Mailroom coverage and package processing.
• Support events with room setups and furniture relocations.
• Respond to employee requests and service tickets promptly.
• Assist with employee moves and workstation setup.
• Maintain freight and storage areas.
• Stock and maintain printers and copy rooms.
• Inspect and maintain meeting rooms.
• Maintain coffee stations and supplies.
• Assist with other duties as assigned.

Conoscenze

Mail room experience

Employee services

Formazione

High School Diploma or equivalent

Descrizione del lavoro

Job Description

Job Summary

Reporting directly to the Manager, Space Planning & Office Services, this role is responsible for supporting the day-to-day operations of the office. The Facilities Assistant provides prompt and reliable responses to employee requests through email and service tickets while assisting with office moves, general office upkeep, and a variety of other facilities-related responsibilities. On any given day, the individual may support the mailroom, cleaning team, maintenance activities, or other operational needs throughout the office. Flexibility is important, as occasional early starts or late finishes may be required.

Main Duties and Responsibilities

• 25% – Mailroom Operations & Coverage
  Provide coverage for mailroom functions, including mail distribution, package processing, and assisting with daily mail services.

• 20% – Event Support & Furniture Relocations
  Support the Events team with room setups, furniture relocations, office reconfigurations, and event logistics. This includes frequent physical moves and last-minute adjustments to accommodate meetings and company events.

• 15% – Employee Requests & Service Tickets
  Respond to employee requests and service tickets in a timely manner, ensuring workplace issues are addressed efficiently.

• 10% – Employee Moves & Packing Assistance
  Assist with employee relocations, including packing, moving office contents, workstation setup, and coordination of move-related activities.

• 10% – Freight & Storage Room Maintenance
  Assist in maintaining freight areas and storage rooms, ensuring they remain organized, clean, and operational.

• 5% – Printer & Copy Room Support
  Maintain paper inventory and supplies for printers and copy rooms throughout the office.

• 5% – Meeting Room Maintenance
  Inspect and maintain meeting rooms to ensure they are clean, organized, and ready for use.

• 5% – Coffee Station Maintenance
  Monitor and maintain office coffee machines and related supplies to support employee needs.

• 5% – Other Duties as Assigned
  Provide additional facilities and office services support as required to meet departmental and organizational needs.

Supervisory Responsibilities

This person does not have any supervisory responsibilities.

Knowledge and Skills Required

The candidate should have a high school diploma or its equivalent and 3 years of employee services and/or mail room related skills and experience. Exceptional communication within, between and among facilities / employees services groups is very important. The ability to communicate to the employees he/she will be servicing is a must.

Certificates, Licenses and Registrations

There are no requirements for certificates, licenses and registrations.

Physical Activity and Work Environment

This role is a physical job, with lifting and also requires the person to be able to constantly move about the space as well as walk long distances each day.

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$40,000.00 - $55,000.00

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role. As an organization, we take an aptitude and competency-based hiring approach.__ We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.