Coordinator of Kansas Work Study - Student Hourly

The University of Kansas; Lawrence (KS); On-site; USD 14,000 - 19,000; Part time

Job summary

The University of Kansas seeks a Student Coordinator to support the Kansas Work Study Program. You will help manage applications, verify eligibility, and oversee contracts, invoices, and the budget, ensuring accuracy and timely reporting.

Ideal candidates have strong attention to detail, numerical skills, and experience with Excel and budgeting, with availability Oct 2026 through summer 2027. This on-site role emphasizes collaboration with employers and KU students.

Qualifications

• Maintain a 2.0 GPA or better.
• Experience with Microsoft Excel and Word.
• Available year round, over the summer, including break periods when possible.
• Available starting October 2026, continue through summer 2027

Responsibilities

• Communicate with employers interested in participating in the program, providing additional information and details and explaining the requirements.
• Process employer and student applications for eligibility in the program.
• Issue employer contracts and accurately process employer invoices throughout the fiscal year.
• Provide periodic budget reports to employers with details on funds spent.
• Monitor employer use of funds and track student earnings in the program.
• Maintain excel spreadsheets and other electronic files and update financial reports.
• Maintain communication with employers to ensure timely processing of invoices and usage of their funding.
• Provide information for year-end reports

Skills

Attention to detail

Numerical ability

Problem-solving

Communication with employers

Education

GPA 2.0 or better

Tools

Microsoft Excel

Microsoft Word

Job description

Position Overview

Under the supervision of the Associate Director, the student coordinator assists in the administration of the Kansas Work Study Program. The purpose of the Kansas Work Study Program is to help local employers hire KU students to work in career‑related positions. The coordinator manages applications, checks eligibility, processes contracts and invoices and monitors the budget. This position is ideal for a student who likes working with numbers, details and record keeping, but also can communicate well with employers and students.

Per the State of Kansas, student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However, concurrent student appointments must be of matching FLSA designation (exempt/salaried or non‑exempt/hourly).

The ideal candidate will have previous work experience that required attention to detail. Previous experience working with numbers and budgets. They must have good follow-through, be able to take initiative and complete work without a great amount of supervision. They will possess good problem‑solving skills and error‑free typing and mathematical ability. An accounting background would be helpful.

Job Description

• 5% - Communicate with employers interested in participating in the program, providing additional information and details and explaining the requirements
• 10% - Process employer and student applications for eligibility in the program
• 60% - Issue employer contracts and accurately process employer invoices throughout the fiscal year
• 5% - Provide periodic budget reports to employers with details on funds spent
• 5% - Monitor employer use of funds and track student earnings in the program
• 5% - Maintain excel spreadsheets and other electronic files and update financial reports
• 5% - Maintain communication with employers to ensure timely processing of invoices and usage of their funding.
• 5% - Provide information for year-end reports

Required Qualifications

1. Maintain a 2.0 GPA or better.
2. Experience with Microsoft Excel and Word.
3. Available year round, over the summer, including break periods when possible.
4. Available starting October 2026, continue through summer 2027

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre‑enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non‑exempt position. A student employee cannot hold an hourly/non‑exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Contact Information to Applicants

Traci Alexander, Manager of Employer Engagement, [e-mail]

Advertised Salary Range$12 per hour

Anticipated Start DateMonday October 26, 2026