Coordinator of Alumni Engagement

University of West Georgia; Carrollton (GA); On-site; USD 30,000 - 33,000; Full time

Job summary

University of West Georgia seeks a Coordinator of Alumni Engagement to support alumni and constituent engagement efforts on campus. The role includes event logistics, administrative duties, and collaboration with the Executive Director and other team members.

The position requires strong organizational skills, customer service orientation, and the ability to manage multiple priorities within a fast-paced environment.

Qualifications

• Excellent interpersonal, oral and written communication skills.
• Discretion, attention to detail and ability to manage multiple responsibilities in a fast-paced office environment is required.
• Excellent spreadsheet skills and experience with Microsoft Office products.

Responsibilities

• Provides comprehensive event support for alumni and constituent engagement programs, events, meetings, and initiatives.
• Provides administrative and operational support for the Alumni and Constituent Engagement team, front office functions, and communications.
• Coordinates financial and business processes, including invoices and expense tracking, with campus offices and vendors.
• Supports data management, reporting, and project coordination for alumni engagement initiatives.

Skills

Interpersonal communication

Oral and written communication

Attention to detail

Education

Bachelor's Degree

Job description

Job Title: Coordinator of Alumni Engagement

Location: UWG Recruiting Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 303384

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

The Coordinator of Alumni and Constituent Engagement is responsible for providing administrative, operational, and programmatic support for the Alumni and Constituent Engagement team. This position supports the Assistant Director of Alumni Engagement and Events, the Assistant Director of Alumni Network Engagement, and the Executive Director of Alumni and Constituent Engagement in executing departmental priorities and initiatives. Duties include assisting with event logistics and coordination, financial and administrative support, constituent customer service, front office operations, data management, and general assistance with alumni engagement programs and events. The Coordinator must be highly organized, customer service-oriented, and capable of managing multiple responsibilities simultaneously while supporting a fast-paced engagement and events calendar.

Responsibilities

• 1. Provides comprehensive event support for alumni and constituent engagement programs, events, meetings, and initiatives. Assists with event logistics including room reservations, catering requests, facility coordination, registration page creation and management, guest communications, event supply preparation, and day-of event operations. Supports event setup, check-in, hospitality, and post-event follow-up activities. Maintains event calendars and assists with coordination of departmental schedules and planning timelines.
• 2. Provides administrative and operational support for the Alumni and Constituent Engagement team. Manages front office functions including answering phones, responding to general inquiries, welcoming visitors, assisting with monitoring shared email accounts, and directing constituent requests to appropriate staff members. Assists with preparation of meeting materials, correspondence, reports, presentations, agendas, and departmental communications. Maintains departmental records, files, and documentation to support ongoing engagement efforts. Works closely with UCM colleagues and assistant director of alumni and constituent engagement to manage alumni communications across digital mediums to include emails, enewsletters, and social media.
• 3. Coordinates financial and business processes for the department in conjunction with University Advancement support staff. Processes invoices, payment requests, and other transactions in accordance with university and foundation procedures. Assists with maintaining event budgets and expense tracking documentation in collaboration with department staff. Serves as a liaison with campus business offices, vendors, and partners to ensure timely processing of payments and financial records.
• 4. Supports alumni and constituent engagement initiatives through data management, reporting, and project coordination. Assists with maintaining accurate constituent records, event attendance tracking, volunteer information, and engagement metrics. Provides logistical and administrative support for alumni board activities, chapter and network initiatives, volunteer programs, student engagement efforts, and other departmental priorities. Collaborates with team members and campus partners to ensure successful execution of engagement strategies and programs. Other duties as assigned.

Required Qualifications

Educational Requirements
Bachelors Degree

Required Experience
At least one year of administrative experience in an educational or similar office setting.

Preferred Qualifications

Preferred Educational Qualifications
Bachelors Degree

Preferred Experience
Experience in higher education/university advancement; prefer a UWG alumnus; experience with event planning.

Proposed Salary

$21.66 - $24.04 an hour. Paid on a bi-weekly basis.

Knowledge, Skills, & Abilities

ABILITIES
Ability to work independently and as part of a team is essential.
Physical Requirements: Lifting up to 20lbs or greater.
Office Environment: Work normally performed in a typical interior work environment.

SKILLS
Excellent interpersonal, oral and written communication skills.
Discretion, attention to detail and ability to manage multiple responsibilities in a fast-paced office environment is required.
Excellent spreadsheet skills and experience with Microsoft Office products.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.