Coordinator Lead Administrator

Alloy Enterprises; Tempe (AZ); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle

Referral Bonuses

Comprehensive Benefits

Medical/Dental/Vision Insurance

Job summary

Johnson Controls is seeking an on-site Operations Support professional in Tempe, AZ to coordinate installation projects, permits, and scheduling. The role requires attention to detail, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

The position offers competitive starting pay, paid training, and comprehensive benefits. This role may include company vehicle where applicable and opportunities for advancement.

Qualifications

• Minimum 1 year of customer service experience.
• Strong organizational skills and attention to detail.
• Professional business communication written and verbal.
• Ability to manage several tasks simultaneously in a fast-paced environment.
• Proficient in Microsoft Outlook and Excel.

Responsibilities

• Coordinate installation projects and permitting as needed.
• Organize installations from first contact to contract closeout.
• Contact customers within 48 hours of booking to onboard projects.
• Assist with submitting and tracking permits through approvals.
• Maintain updates on install and permit progress for stakeholders.
• Schedule technicians and subcontractors to meet on-site timelines.
• Prepare documents with installation details before start.
• Track delivery of materials required for installation.
• Communicate with internal/external stakeholders about site readiness.

Skills

Customer service

Organizational skills

Communication

Multitasking

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What we offer:

Competitive Starting Pay

Paid Training

Global Advancement Opportunities

Company Vehicle (as applicable)

Referral Bonuses

Comprehensive Benefits

• Medical/Dental/Vision insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) savings plan with company match
• Short-Term and Long-Term Disability
• Employee Assistance Program
• Wellness Program
• And More

What you will do

• Handle a wide variety of duties and responsibilities to include coordination of installation projects along with the permitting of those projects as needed. The individual should be extremely organized, results oriented, self-motivated and can multi-task with attention to detail.
• Coordinate with internal departments to organize and schedule all installations from initial customer contact through contract closeout.
• Contact each customer within 48 hours of job booking to initiate project onboarding.
• Oversee submission and approval of all necessary permits, including preparing applications, submitting packages, and tracking approvals through completion.
• Monitor and document all stages of permit review, providing timely updates to clients and internal teams to ensure deadlines are met.
• Research and maintain current jurisdictional requirements, updating internal databases and required team members as regulations and processes change.
• Communicate with internal and external stakeholders to confirm installation site readiness (construction progress, equipment availability, connectivity, required personnel, etc.).
• Schedule JCI technicians and subcontractors using proprietary scheduling software to ensure on-time completion of initial and follow-up installation visits.
• Prepare and distribute necessary documents containing all installation details and required forms prior to project start.
• Track and verify the on-time delivery of all materials required for installation.
• Maintain accurate install and permitting updates in TIP to ensure visibility for all stakeholders.
• Drive timely closeout of installation projects by processing required documentation and coordinating with internal departments as needed.
• Follow up on any expired permits to have them closed with the jurisdiction.
• Other tasks as needed by the business:
• Act as backup for other members of the Operations Support Team when needed. This may require the use of Personal Protective Equipment.
• Coordinate activity and retain documentation related to Environmental Health and Safety (EHS) for the branch office.
• Assist with other administrative tasks as directed by supervisor.

How you will do it:

Communicate effectively with both internal and external customers through telephone, email, or internal systems.

Collaborate with local Sales and Strategic Account teams to address any concerns.

Partner with installers, sub-contractors, install managers, and material handlers to achieve shared objectives.

What we look for: This is a Full On-site Role

Required

• High School Degree or equivalent
• At least 1 year of customer service experience.
• Strong organizational skills.
• Ability to communicate in a professional business manner.
• Preferred
• Knowledgeable in Microsoft Office applications ( Especially Outlook and Excel).
• Excellent written and verbal communication skills.
• Ability to manage several tasks simultaneously.
• Ability to thrive in a fast-paced, dynamic environment while maintaining composure and focus.

HIRING HOURLY RANGE: $24 - $32 per hour.

per hour. (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.