Coordinator, Keenan Center

LMC Le Moyne College; City of Syracuse (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Le Moyne College in Syracuse, NY, seeks an Office Coordinator for the Keenan Center for Entrepreneurship, Innovation, and Creativity. The role provides administrative support across programs, manages student workers, and serves as the primary contact for site partners and vendors.

Funded by external sources, the position requires organization, event logistics, CRM upkeep, budgeting assistance, and collaboration with faculty, staff and alumni to advance entrepreneurial initiatives.

Qualifications

• Strong interest in a mission-driven environment with collaboration.
• Excellent time management, interpersonal and leadership skills.
• Proven ability to plan strategically, tactically and creatively.
• Comfortable in a team setting with senior administrators, faculty and volunteers.
• Self-sufficient, reliable, and able to work from home as needed.
• Proven initiative and ability to drive continuous process improvement.
• Experience with various technology platforms and web-based CMS.

Responsibilities

• Coordinate, schedule and recruit for year-round programs involving youth, community members and partners.
• Coordinate logistics for events, including venue bookings and on-site support.
• Manage day-to-day operations: scheduling meetings, calendars and correspondence.
• Assist with consumables, inventory and maker space management.
• Assist with newsletters and promotional materials for in-house and partner organizations.
• Maintain CRM data and records of meetings and visitors.
• Assist with budgets, invoices and financial reconciliation.
• Contribute to marketing initiatives targeting alumni, industry partners, and prospective contacts.
• Ensure compliance with policies including data privacy and retention.

Skills

Time management

Interpersonal skills

Leadership

Strategic planning

Team collaboration

Technology literacy

CRM experience

CMS exposure

Tools

CRM software

Content management systems

Microsoft Office

Job description

About Le Moyne College

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission: Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

Position Summary

The Keenan Center’s mission is to increase the density of entrepreneurial, innovative and creative talent in Central New York. The Office Coordinator for the Keenan Center for Entrepreneurship, Innovation, and Creativity will provide administrative support for the Center. This position will support the Keenan Center’s operations across all of its entrepreneurial, innovative and creative efforts. This includes supporting its various programs (e.g., drone, project based learning, entrepreneurship, multiple campus and community events, etc.), assisting in the management of our highly engaged team of student workers and serving as a main point of contact for site partners and vendors. This position is funded by external sources and is contingent on the continued receival of those funds.

Principal Duties and Essential Functions

• Coordinate, schedule and recruit for year-round programming involving K - 12 youth, community members and partnering organizations.
• Coordinate logistics for Keenan Center events, including venue booking, guest invitations, and on-site support.
• Assist in the management of day-to-day operations, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with consumables, inventory and general maker space management.
• Assist in completing administrative requirements and coordinating deadlines with staff members.
• Assist with designing and distribution of e-mail newsletters and promotional materials for in-house and partner organizations.
• Maintain records of client/partner meetings and Keenan Center visitors.
• Maintain the customer relationship management (CRM) system and contacts, ensuring data accuracy for effective communication and outreach.
• Assist with lists, contracts, and fundraising workflow
• Assist in managing budgetary and financial tasks, such as tracking expenses, processing invoices, and reconciling accounts.
• Assist in developing and deploying marketing initiatives that target alums, industry partners, and prospective contacts as well as responding to recipients' calls to action
• Notify industry partners of engagement opportunities, coordinate responses with career services, and, in some cases, directly with students and schedule events as needed
• Ensure compliance with organizational policies and procedures, including data privacy regulations, record retention policies, and ethical guidelines.
• Assist in the development and implementation of Keenan Center policies and procedures for new and existing programs.

Job expectations for all Le Moyne College employees

Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties. Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture. Supports cura personalis by treating all individuals with dignity, professionalism and kindness. Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals. Demonstrates excellent work attendance, reliability and work ethic. Attends and actively participates in required meetings and training sessions. Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness. Must complete all required federal, state, institution and department trainings. Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends. Performs a variety of related duties as assigned.

Qualifications

• Strong interest in working within a mission driven environment that is highly collaborative and curious.
• Possess strong time management, interpersonal, communication and leadership skills.
• Proven ability to plan and act strategically, tactically and creatively.
• Be comfortable in a team setting and able to work successfully with senior administrators, faculty members and key volunteers.
• Be self-sufficient and reliable, and stay up-to-date if and when working from home.
• Proven record as a self-starter, builder and initiator of constant process improvement.
• Demonstrated ability to learn, navigate and work comfortably with various technology platforms.
• Experience with our willingness and aptitude to learn web-based content management systems.
• Ability to collaborate effectively within a team environment, managing relationships internally and externally,
• Experience or ability to work across diverse cultures and communicate effectively with global clients.

Working Conditions and Physical Demands

Our campus thrives on the energy, collaboration, and shared ideas of our community. We believe that the best student mentorship, professional growth, and creative breakthroughs happen through real-time, face-to-face connection. To support this vibrant academic environment, positions at Le Moyne College are based on-campus. This ensures our teams can seamlessly collaborate, build strong professional relationships, and directly contribute to our student-centered mission.

Additional Information

Pay Range: $20.00 - $24.00 per hour

Equal Employment Opportunity Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Le Moyne College Mission

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.