Coordinator - Investments (Memphis, TN)

Thecentermemphis; Memphis, Northern (TN, KY); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

401K Retirement Plan with 7% Employer

Exceptional Paid Time Off

Maternity / Paternity Leave

Infertility Treatment Program

Adoption Assistance

Education Assistance

Job summary

ALSAC is seeking an organized, discrete Administrative Assistant to support the Investment Department by handling records, scheduling, data verification, and materials preparation. This role interfaces with executives, investment managers, and the Board Office in a hybrid Memphis-based setting.

The ideal candidate will have 3–5 years in office management or administrative support, strong Excel/PowerPoint/Word skills, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of office management or administrative support experience.
• Experience with investment and accounting terminology preferred.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Proficiency with databases and other business software applications.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.

Responsibilities

• Provide records management support for the Investment Department using Tamale database, including importing emails and investment manager information.
• Schedule and coordinate meetings and conference calls, arrange travel, greet guests, and coordinate logistics for internal functions.
• Assist with data verification and reconciliation between portfolio systems, bank records, and investment firm statements; resolve variances.
• Prepare presentations, reports, agendas, correspondence, and memoranda using PowerPoint, Word, and Excel.
• Attend Investment Committee meetings and prepare minutes; interface with Board Office and investment managers; handle confidential requests for senior staff.
• Oversee day-to-day administrative operations for the team: expenses, mail, invoices, supplies, and facilities; support special office needs.

Skills

Records management

Meeting coordination

Data reconciliation

MS Office

Communication

Confidentiality

Executive support

Education

Bachelor's degree

Tools

Tamale database

Microsoft Excel

Microsoft Word

PowerPoint

CRM/databases

Job description

At ALSAC you do more than make a living; you make a difference.

We like people who are different…because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.®

Job Description

Responsible for providing administrative and operational support to the Investment Department, with a specific focus on supporting the Chief Investment Officer and Investment Department leadership.

The ideal candidate is exceptionally organized and detail-oriented, demonstrates a high level of discretion and professionalism, and can effectively manage multiple priorities while supporting a dynamic team environment.

Essential Job Functions

• Provide records management support for the Investment Department through the use of the research and documentation database, Tamale. Responsibilities include importing Investment Department emails and investment manager information from manager websites into Tamale, including but not limited to valuations, letters, performance updates, tax statements, compliance documentation, and legal documents.
• Schedule and coordinate meetings and conference calls, including securing meeting space and arranging required technology. Greet and assist guests, coordinate travel arrangements including flights, hotel accommodations, and company vehicle reservations. Organize internal functions such as staff lunches and retreats, including food orders, agenda coordination, and preparation of meeting materials.
• Assist the Investment Department with data verification and reconciliation between portfolio systems, bank records, and investment firm statements. Research and help resolve variances by coordinating with the appropriate internal and external parties.
• Prepare presentations, reports, agendas, correspondence, memoranda, proposals, and other documents by organizing, formatting, proofreading, and compiling information using PowerPoint, Word, and Excel.
• Attend Investment Committee meetings and prepare meeting minutes. Interface with the Board Office, Investment Committee members, and Investment Managers. Handle requests and confidential matters on behalf of the Investment Department and ALSAC Senior Staff.
• Oversee day-to-day administrative operations for the team, including coordinating expense submissions, managing inbound and outbound packages, tracking and processing invoices, handling mail, maintaining meeting room schedules, coordinating equipment and facilities requests, ordering office supplies, and supporting special housekeeping or office-related needs.
• Perform other duties and responsibilities as assigned.

Job Requirements

• Bachelor's degree or equivalent combination of education and experience.
• 3-5 years of office management, administrative support, or related experience.
• Experience with investment and accounting terminology preferred.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Proficiency with databases and other business software applications.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Professional phone, email, and executive office etiquette.
• Ability to interact effectively with executives, board members, investment managers, and other internal and external stakeholders.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.

This position is based at ALSAC’s National Executive Office in Memphis, TN and is eligible for a hybrid work schedule.

Benefits & Perks

The following Benefits & Perks apply to Full-Time Roles Only.

We’re dedicated to ensuring children and their families have every opportunity to enjoy life’s special moments. We’re also committed to giving our staff excellent benefits so they can do the same.

• Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
• 401K Retirement Plan with 7% Employer Contribution
• Exceptional Paid Time Off
• Maternity / Paternity Leave
• Infertility Treatment Program
• Adoption Assistance
• Education Assistance
• Enterprise Learning and Development
• And more

ALSAC is an equal employment opportunity employer.

ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.

No Search Firms:

ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.