Coordinator, Institute for Legal Reform

U.S. Chamber of Commerce; Washington (District of Columbia); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Health care

Vision

Dental

Retirement

Paid leave

Job summary

The U.S. Chamber of Commerce is seeking an experienced Administrative Coordinator to support up to three senior executives at the ILR.

You will manage calendars, coordinate internal and external meetings, prepare briefing materials, arrange travel, and submit expenses to keep the executives organized. Ideal candidates have 1–2 years in senior administrative roles, strong PowerPoint and Microsoft Office skills, excellent communication, and discretion.

Qualifications

• 1–2 years of senior-level administrative experience in a professional environment (law firm/corporation/trade association).
• Strong PowerPoint and graphic design tool experience to create presentations.
• Excellent written and verbal communication skills.
• Effective time management, detail-oriented, highly organized.
• Ability to work with minimal supervision and discretion when dealing with executives.
• Proficient in Microsoft Office and calendar management.

Responsibilities

• Manage calendars and meeting materials; book travel; submit expense reports; provide logistical support for meetings.
• Assist with member relations by coordinating scheduling and attendee lists.
• Greet visitors and escort them to meeting rooms.
• Provide backup support to other coordinators.
• Log member interactions weekly in Salesforce.
• Complete vendor intakes for new contracts, renewals, and work orders.
• Create presentations using PowerPoint or similar tools.
• Collaborate with team and support managers as needed.
• Handle other administrative assignments as requested.

Skills

PowerPoint

Microsoft Office

Calendar management

Executive support

Travel logistics

Tools

Salesforce

Job description

About Us:

If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner.

We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges.

Position Overview:

Provide administrative support for up to three senior executives at the U.S. Chamber of Commerce Institute for Legal Reform (ILR). This position will handle all aspects of scheduling for multiple managers, including internal and external meeting coordination, briefing material compilation, travel logistics, meeting arrangements, and expense submission.

Responsibilities:

• Proactively manage and provide daily administrative support, including managing calendars and meeting materials, booking travel, submitting expense reports, and handling logistical support for meetings.
• Assist with member relations efforts, including providing timely responses on scheduling availability, ensuring that the team knows who should attend meetings, and blocking the calendar for potential meetings.
• Greet visitors in the lobby and escort them to a meeting room.
• Provide backup support to the other coordinators.
• Log member interactions weekly in the Salesforce database.
• Complete vendor intakes for new contracts, renewals, and work orders.
• Help create presentations using PowerPoint or other design tools.
• Work closely with the other administrative support team members and provide backup support for managers.
• Handle other administrative assignments as needed.

Qualifications:

• Minimum of 1–2 years’ senior-level administrative experience in a law firm environment, corporation, or trade association.
• Extensive experience in building professional presentations using PowerPoint and other graphic design tools.
• Excellent written and verbal communication skills.
• Effective time management, detail oriented , and strong organizational skills.
• Ability to work with minimal supervision.
• Ability to interact with senior-level executives and maintain a high degree of discretion.
• Proficient in Microsoft Office.
• Able to arrive early or stay late as needed.

The salary range for this position is $51,846.00 to $62,000.00. The actual salary paid for this position will vary based on market data, an applicant’s qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave.

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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