Coordinator, In-Game Entertainment & Event Operations

Ultipro; Denver (CO); On-site; USD 34,000 - 41,000; Full time

Job summary

The Colorado Rockies Baseball Club is seeking a highly organized Coordinator, In-Game Entertainment & Event Operations to support game days and special events at Coors Field in Denver. This role provides essential administrative, financial, and logistical support for game-day programming, promotions, and departmental events.

The ideal candidate enjoys working behind the scenes, communicates effectively with partners, and can manage multiple time-sensitive assignments in a fast-paced team

Qualifications

• One to two years of experience in event operations or related environment.
• Attention to detail, accuracy, and organization.
• Ability to manage multiple assignments, shifting priorities, and firm deadlines.
• Strong written and verbal communication, interpersonal, and customer-service skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams and Outlook.
• Valid driver’s license; forklift certification possible.

Responsibilities

• Coordinate pregame group requests and maintain a master schedule of participants.
• Provide timelines, scripts, credentials, and event information to departments and participants.
• Schedule anthem performers and manage related photos, plaques, and recognition materials.
• Coordinate active-duty military groups, veterans, and honorees in game-day programming.
• Prepare and distribute homestand reports and other operational information to partners.
• Attend homestand, special-event, operational, and safety meetings as assigned.
• Maintain calendar for home games, non-game-day events, and deliveries.
• Coordinate gate giveaways, promotional items, and departmental deliveries.
• Organize volunteer groups for gate-giveaway distribution and ticket orders.
• Provide planning and onsite support for major events (Fantasy Camp, Opening Day, Rockies 5K, Golf Tournament).
• Identify and resolve scheduling, delivery, and event-logistics issues.

Skills

MS Office

Communication

Time management

Multitasking

Event operations

Forklift certification

Education

Bachelor’s or Associate degree in related field

Tools

Asana

Job description

Coordinator, In-Game Entertainment & Event Operations

Job Category: In Game Entertainment

Requisition Number: COORD001265

• Posted : October 1, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

About Us

The Colorado Rockies Baseball Club is embracing the climb, committed to building a championship-caliber organization on the field, in the clubhouse, and throughout our business operations. Playing at altitude presents unique competitive challenges and opportunities, and we embrace innovation, collaboration, and evidence-based practices to support elite performance.

Rooted in the traditions of America’s pastime, we operate with integrity, service, quality, and trust while striving to create an exceptional experience for our players, staff, and fans.

Position Summary

The Colorado Rockies are seeking a highly organized and detail-oriented Coordinator, In-Game Entertainment & Event Operations to help bring game days and special events at Coors Field to life.

This position provides essential administrative, financial, and logistical support for game-day programming, promotional activities, and departmental events. The Coordinator serves as a central point of contact for pregame groups, performers, military participants, volunteer organizations, and internal departments, ensuring that schedules, scripts, deliveries, payments, and event details are accurate and completed on time.

The ideal candidate enjoys working behind the scenes, communicates effectively with a wide range of partners, and can manage multiple time-sensitive assignments in a fast-paced, team-oriented environment.

Essential Duties and Responsibilities

Game-Day Programming and Coordination

• Coordinate pregame group requests for all Rockies home games and maintain an accurate master schedule of participating groups, performers, and honorees.
• Provide internal departments and external participants with timelines, scripts, arrival instructions, credentials, and other relevant event information.
• Schedule anthem performers for designated games and coordinate related photographs, framing, plaques, and recognition materials.
• Coordinate participation by active-duty military groups, veterans, and other honorees in game-day programming.
• Prepare and distribute homestand reports and other operational information to Ballpark Operations, television and radio affiliates, and additional internal partners.
• Attend homestand, special-event, operational, and safety meetings as assigned.

Event and Promotional Logistics

• Maintain the department’s calendar for home games, non-game-day events, special events, deliveries, and other key deadlines.
• Serve as the primary logistics contact for scheduling and receiving gate giveaways, promotional items, and other departmental deliveries.
• Coordinate volunteer groups supporting gate-giveaway distribution, including scheduling, communication, ticket orders, and payment processing.
• Provide planning and onsite support for departmental events, including Fantasy Camp, Opening Day activities, the Rockies 5K, client batting practices, the Golf Tournament, and other special events.
• Help identify and resolve scheduling, delivery, and event-logistics issues, escalating concerns when appropriate.

Financial and Administrative Support

• Process purchase requisitions and invoices accurately and within established deadlines.
• Reconcile purchasing-card transactions and maintain current departmental expense-tracking records.
• Organize and retain event, vendor, purchasing, and operational documentation.
• Provide general administrative support, including departmental correspondence, scheduling, mail distribution, recordkeeping, and preparation of event materials.
• Assist with the onboarding and administrative coordination of new part-time and seasonal employees.
• Perform other duties and responsibilities as assigned.

Required Qualifications

• One to two years of experience in event operations, administrative support, project coordination, hospitality, sports, entertainment, or a related professional environment.
• Exceptional attention to detail, accuracy, and organization.
• Demonstrated ability to manage multiple assignments, shifting priorities, and firm deadlines.
• Strong written and verbal communication, interpersonal, and customer-service skills.
• Ability to coordinate professionally and effectively with employees, vendors, performers, volunteer organizations, and other external groups.
• Sound judgment and the ability to remain composed and solutions-oriented in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams and Outlook.
• Ability to work independently while contributing effectively within a collaborative team.
• Valid driver’s license and satisfactory driving record, if driving is required to perform the essential duties of the position.
• Ability to obtain and maintain forklift certification through company-provided training following hire.

Preferred Qualifications

• Bachelor’s or associate degree in event management, business administration, communications, hospitality, sports management, or a related field.
• Experience supporting professional sports, live entertainment, hospitality, or high-volume events.
• Experience using Asana or another project-management platform.
• Experience processing invoices, reconciling purchasing-card transactions, tracking expenses, or providing budget-related administrative support.
• Experience coordinating vendors, performers, volunteers, deliveries, or event participants.

Working Conditions and Physical Requirements

• This position is based at Coors Field in Denver, Colorado, and is primarily performed onsite due to its collaborative, logistical, and game-day responsibilities.
• Work is performed in office, stadium, event, loading, and shipping and receiving environments.
• The position may occasionally work outdoors in varying weather conditions and in areas with elevated crowd or event noise.
• The employee must be able to use a computer and other office equipment for extended periods and move throughout the ballpark, including offices, concourses, event spaces, loading areas, stairs, ramps, and elevators.
• The position requires periods of standing and walking during games and special events.
• The employee must be able to lift, carry, and move boxes, promotional items, and other materials weighing up to 50 pounds, with or without reasonable accommodation.
• The employee must be able to perform the essential functions of the position, with or without reasonable accommodation.

Working Hours

• This is a regular-status, full-time, onsite position. The typical non-game-day schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.
• The schedule will vary based on business needs, the Major League Baseball season, and the department’s event calendar. Some special events requiring attendance would be Opening day, 5K, Golf Tournament, and various theme/giveaway days.
• Evening, weekend, holiday, overtime, home-game, and special-event work may be required.
• Because this is a nonexempt position, the employee is eligible for overtime pay in accordance with applicable law and Club policy.

Compensation and Benefits

• The hourly rate of pay is $25.48–$27.40. This is a regular-status, full-time, nonexempt position and is eligible for overtime pay.
• In addition to base compensation, the Club provides a competitive benefits package. Benefits include medical, dental, and vision coverage; a 401(k) plan with employer contributions; paid vacation and holidays; employee parking; employer-provided tickets to home games; onsite fitness classes and experiences; employee merchandise discounts; and additional benefits and programs.
• Benefits are subject to applicable eligibility requirements and the terms of the official plan documents, which may be amended from time to time.

Application Process

• Applications will be reviewed on a rolling basis but must be received by October 8th, 2026.
• The estimated time to complete the recruitment process will be by November 20th, 2026.
• Please note these dates are just an estimate, and the recruitment process may be extended or removed at any time.

Equal Opportunity Employer

Rockies baseball is for everyone! We pride ourselves on hiring, developing, and promoting talent as an Equal Employment Opportunity Employer. All qualified applicants and employees will receive consideration for employment or promotion without regard to race (including, but limited to, traits historically associated with race, such as hair texture and length and/or protective hairstyles), color, national origin, gender identity, gender expression, sexual orientation, familial status, marital status, ancestry age (40+), creed, religion, disability, veteran status, pregnancy/childbirth and related conditions, or any other category or activity protected by law. In addition, we will endeavor to provide reasonable accommodation to otherwise qualified job applicants and employees with known physical or mental disabilities in compliance with the ADA. All employment and promotion decisions will be decided on the basis of qualifications, merit, and business needs.

The Colorado Rockies participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.