Coordinator II - Inflammation and Immunity

Cleveland Clinic; Cleveland (OH); On-site; USD 23,000 - 33,000; Full time

Job summary

Cleveland Clinic is seeking a Coordinator II on the Main Campus in Cleveland, OH. You will coordinate the departmental seminar series, arrange travel, schedule meetings and escort visiting speakers while processing travel reimbursements. The role also covers routine clerical duties and ensuring smooth project workflow.

Work hours are typically 8:00 a.m. – 5:00 p.m. daily, with responsibilities that support efficient team operations and caregiver collaboration within CC Research.

Qualifications

• Experience coordinating travel logistics and meetings.
• Ability to create itineraries and coordinate schedules.
• Familiarity with expense reimbursement processes.
• Strong organizational and communication skills.

Responsibilities

• Coordinate departmental seminar series, travel, itineraries and meetings.
• Escort visiting speakers and process travel reimbursements.
• Oversee department project activities and maintain workflow.
• Order supplies, book conference rooms and submit service requests.
• Act as department liaison and assist with onboarding.

Skills

Coordination

Travel arrangements

Scheduling meetings

Expense reimbursements

Documentation/reporting

Job description

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As Coordinator II, you will coordinate the departmental seminar series, including making travel arrangements, creating itineraries, scheduling meetings and seminar presentations, escorting visiting speakers throughout CC Research, and processing travel expense reimbursements. You will be responsible for coordinating travel logistics and reimbursements for I&I caregivers, as well as performing routine clerical duties such as ordering office supplies, booking conference rooms, and submitting service requests. This position oversees project activities within the department, ensuring organization and efficient workflow. Your work is critical to the team, as you help facilitate an environment where fellow caregivers can work efficiently and cohesively.

A caregiver in this role works days from 8:00 a.m. – 5:00 p.m.

A caregiver who excels in this role will:

• Coordinate department project activities by distributing reports, facilitating analyses and reporting information.
• Develop department resource databases to facilitate management of various project activities.
• Coordinate department scheduling of individuals, resources and activities.
• Collect, maintain and report information for the department such as patient information, budgets, caregiver PTO and schedule.
• Function as a department liaison.
• Assist with performance evaluations, counseling and onboarding of new caregivers.
• Perform duties related to the preparation, implementation and analysis of special studies and projects.
• Maintain office supplies and equipment.
• Other duties as assigned.

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office and laboratory equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum hourly: $16.47

Maximum hourly: $23.61

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic’s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).