Coordinator II, Budget and Expense

Lone Star College; Tomball (TX); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Benefits package

Paid holidays & vacation

Wellness programs

Tuition waiver

Professional development opportunities

Job summary

Lone Star College-Tomball seeks a Coordinator II, Budget and Expense to oversee day-to-day operations in Travel & Expense. You will lead planning, development and improvement of processes, ensuring compliance with LSC policies.

The role requires an Associate degree or higher with 3+ years of experience, strong analytical skills, and the ability to train staff on expense processes. Competitive benefits offered.

Qualifications

• Associate degree or higher and 3+ years of relevant experience or equivalent.
• Strong analytical and communication skills are required.
• Attention to detail and ability to generate reports are essential.

Responsibilities

• Oversee daily operations of the Travel & Expense area and act as SME within the area.
• Develop training materials for Travel and Expense modules and deliver trainings campus-wide.
• Generate and analyze monthly expense reports for campus budget managers.

Skills

Interpersonal communication

Attention to detail

Analytical skills

Report generation

Organizational skills

Multi-tasking

Customer service

Education

Associate degree or higher

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position.A commitment to positive interpersonal behaviors, professionalcommunication, integrity, leadership, stewardship, respect andaccountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" isdesigned to recognize colleges that have been successful increating great workplaces and to further research and understandingof the factors, dynamics and influences that have the most impacton organizational culture at higher education institutions.

Lone Star College has been recognized in multiplecategories.

Campus Marketing Statement

Lone Star College-Tomball

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester.LSC has been named a 2023 Great Colleges to Work For institution bythe Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight WorkforceCenters of Excellence and Lone Star Corporate College.

Founded in 1988, Lone Star College-Tomball is the third oldestcollege in the LSC system. LSC-Tomball offers a wide range ofacademic and workforce programs and is a leading college in thehealth sciences. LSC-Tomball is the founding college of thelifePATH program, a four-year degree for adults with cognitivedisabilities. LSC-Tomball enjoys a joint library partnership withHarris County Public Library, and we offer an early college highschool with the Tomball Independent School District.

Location address is 30555 Tomball Parkway, Tomball, TX 77375.

Job Description

PURPOSE AND SCOPE:

The Coordinator II, Budget and Expense works under limitedsupervision and on own initiative, provides oversight andfacilitation of day-to-day and some long-term operations withinassigned area of specialty. Participate in and lead planning,development, evaluation and improvement of assigned area.Responsibilities will be substantial and will require maintainingcompliance with LSC policies and procedures. Serves as SubjectMatter Expert in the Travel & Expense module, including allrelated processes and procedures.

ESSENTIAL JOB FUNCTIONS:

1. Oversees daily and some long-term operations of assignedarea; actively maintains up-to-date knowledge of area and acts as aSubject Matter Expert within area and as a point of contact andliaison for internal constituents
2. Performs research, develops, monitors and maintains data.Analyze results and makes recommendations within area ofspecialty
3. Performs assigned functions as the Prepay Auditor for assignedcampus. Serves as Subject Matter Expert (SME), assists and providesdirection, guidance, and oversight to campus faculty and staff,helping to ensure smooth and timely workflow in the Travel &Expense Module
4. Develop training materials for the Travel and Expense module,to include but not limited to LSC polices, best practices, and tobe tailored to campus needs. Present Travel & Expense trainingmaterials to all levels of campus personnel
5. Utilize queries and other relevant data to generate reports forcampus budget managers to ensure expenses are posting properly on amonthly basis
6. Provides instruction and direction to campus personnel onTravel and Procurement Card processes, including but not limited tomonthly and year-end specific processes
7. May assist with Declining balance card applications, processingand training for campus faculty and staff
8. Utilizes specialized skills to conduct testing, analysis, andfeedback during Travel & Expense modules upgrades. May assistthe module owner in developing and updating test scripts forimplementations
9. Supervises, trains and develops staff
10. Takes part in and/or leads special projects as needed
11. Responsible for other reasonable related duties asassigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent interpersonal and communication skills, both verbaland written
• Strong attention to accuracy and detail
• Must be detailed oriented
• Initiative and analytical skills are mandatory
• Ability to prepare and analyze reports
• Possesses excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritizeduties
• High level of customer services

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably todo the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone, and other generaloffice equipment
• Interface with internal and external contacts as needed tocarry out the functions of the position
• Work is performed in a climate-controlled office and/orlaboratory environment with exposure to safety hazards typical in alaboratory (working with chemicals, live specimens, movingequipment, etc.)
• Safety protocol must be strictly followed at all times

REQUIRED QUALIFICATIONS:

• Associate degree or higher and at least 3 years of experience,or an equivalent combination of education and experience

Salary

Hiring salary range is $44,793- $51,512

Lone Star College provides a hiring salary range for all postedfull-time non-faculty positions. Where your salary offer would fallin that range is determined by your related experience andeducation. Should you receive an offer of employment from Lone StarCollege, the resume submitted in the application process will beutilized to calculate your salary offer. The information outlinedbelow will provide the Office of Human Resources everything neededto determine an accurate starting salary.

Your resume should provide a complete picture of your workexperience. The resume should include the following information foreach position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred inthe Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a partof an organization that offers a supportive, collegial workenvironment and excellent work/life balance. This includes a fullcomprehensive and competitive benefits package, a generous numberof paid holidays and vacation days, wellness programs, tuitionwaiver, professional development opportunities and more.

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under whichLone Star College provides the federal government with informationfrom each new employee's Form I-9 to confirm that the employee isauthorized to work in the United States.

More information on the E-Verify program is available atwww.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions aresubject to a criminal background check.