Coordinator II, Budget and Expense

Lone Star College; Houston (TX); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid holidays and vacation

Tuition waiver

Professional development opportunities

Wellness programs

Job summary

Lone Star College-Tomball seeks a Coordin ator II, Budget and Expense to oversee travel and expense processes, develop reports, and train campus staff. This role requires strong analytical skills, accuracy, and the ability to lead process improvements.

Based at LSC-Tomball, the position offers a comprehensive benefits package and opportunities to contribute to campus budgeting while ensuring compliance with college policies.

Qualifications

• Associate degree or higher required or equivalent experience.
• 3+ years of experience in budget, travel and/or expense management.
• Strong written and verbal communication skills.

Responsibilities

• Oversee day-to-day and some long-term operations in budget/expense area.
• Serve as SME for Travel & Expense module; train campus staff.
• Develop training materials on Travel & Expense policies and best practices.
• Generate reports for campus budget managers to ensure proper posting of expenses monthly.
• Provide guidance on Travel and Procurement Card processes; support month-end activities.

Skills

Interpersonal communication

Attention to detail

Analytical thinking

Report preparation

Organizational skills

Multitasking

Customer service

Education

Associate degree or higher

Job description

Job Title: Coordinator II, Budget and Expense

Location: LSC-Tomball

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 45171

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

Campus Marketing Statement

Lone Star College-Tomball

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Founded in 1988, Lone Star College-Tomball is the third oldest college in the LSC system. LSC-Tomball offers a wide range of academic and workforce programs and is a leading college in the health sciences. LSC-Tomball is the founding college of the lifePATH® program, a four-year degree for adults with cognitive disabilities. LSC-Tomball enjoys a joint library partnership with Harris County Public Library, and we offer an early college high school with the Tomball Independent School District.

Location address is 30555 Tomball Parkway, Tomball, TX 77375.

Job Description

PURPOSE AND SCOPE

The Coordinator II, Budget and Expense works under limited supervision and on own initiative, provides oversight and facilitation of day-to-day and some long-term operations within assigned area of specialty. Participate in and lead planning, development, evaluation and improvement of assigned area. Responsibilities will be substantial and will require maintaining compliance with LSC policies and procedures. Serves as Subject Matter Expert in the Travel & Expense module, including all related processes and procedures.

ESSENTIAL JOB FUNCTIONS

1. Oversees daily and some long-term operations of assigned area; actively maintains up-to-date knowledge of area and acts as a Subject Matter Expert within area and as a point of contact and liaison for internal constituents
2. Performs research, develops, monitors and maintains data. Analyze results and makes recommendations within area of specialty
3. Performs assigned functions as the Prepay Auditor for assigned campus. Serves as Subject Matter Expert (SME), assists and provides direction, guidance, and oversight to campus faculty and staff, helping to ensure smooth and timely workflow in the Travel & Expense Module
4. Develop training materials for the Travel and Expense module, to include but not limited to LSC polices, best practices, and to be tailored to campus needs. Present Travel & Expense training materials to all levels of campus personnel
5. Utilize queries and other relevant data to generate reports for campus budget managers to ensure expenses are posting properly on a monthly basis
6. Provides instruction and direction to campus personnel on Travel and Procurement Card processes, including but not limited to monthly and year-end specific processes
7. May assist with Declining balance card applications, processing and training for campus faculty and staff
8. Utilizes specialized skills to conduct testing, analysis, and feedback during Travel & Expense modules upgrades. May assist the module owner in developing and updating test scripts for implementations
9. Supervises, trains and develops staff
10. Takes part in and/or leads special projects as needed
11. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent interpersonal and communication skills, both verbal and written
• Strong attention to accuracy and detail
• Must be detailed oriented
• Initiative and analytical skills are mandatory
• Ability to prepare and analyze reports
• Possesses excellent organizational skills
• Strong multi-tasking abilities with the ability to prioritize duties
• High level of customer services

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office and/or laboratory environment with exposure to safety hazards typical in a laboratory (working with chemicals, live specimens, moving equipment, etc.)
• Safety protocol must be strictly followed at all times

REQUIRED QUALIFICATIONS

• Associate degree or higher and at least 3 years of experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $44,793- $51,512

Benefits

• By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.