Coordinator, Human Resources Certification And Compliance - 250 Day

Prince William County Public Schools; Manassas (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Prince William County Public Schools seeks a Compliance Specialist to support the Talent Acquisition and Employment Department's Certification and Compliance team. You will coordinate pre-employment compliance activities, guide administrators and applicants on requirements, and assist with audits and reporting.

The role requires a Bachelor's degree in HR management or related field and at least three years of HR experience.

Qualifications

• Minimum of a Bachelor's degree in human resource management, business administration or a related field.
• Minimum of three years human resources experience.

Responsibilities

• Provide guidance and technical assistance regarding certification, licensure, and employment compliance requirements.
• Coordinate employment authorization, eligibility verification, fingerprinting, and other pre-employment compliance activities for newly hired personnel.
• Review employment documentation and compliance records to support adherence to local, state, and federal requirements and School Division policies.
• Support compliance staff to ensure efficient and effective service delivery.
• Monitor compliance activities, identify discrepancies, and assist with resolution of compliance-related issues.
• Track, maintain, and validate compliance data for audits, state reports, and other reporting requirements.
• Collaborate with internal stakeholders to maintain certification, licensure, and compliance data and records, including data for Title I schools.
• Maintain certification and compliance information within HRIS and assist with data validation, reporting, and process improvements.
• Maintain compliance webpages and communications to ensure current information is available to employees, applicants, and stakeholders.
• Assist with compliance audits, monitoring activities, and responses to inquiries from internal and external agencies.
• Process and track billing, payments, and related documentation for compliance services provided by external agencies.
• Notarize employment documents and provide onboarding support for newly hired personnel as needed.
• Perform other duties and special projects as assigned.

Skills

Compliance knowledge

Communication skills

Attention to detail

Organizational skills

Data validation

Education

Bachelor's degree in human resource management, business administration or related field

Job description

This position supports the Talent Acquisition and Employment Department's Certification and Compliance team by coordinating and monitoring personnel compliance activities to ensure adherence to federal, state, and local requirements for all newly hired School Division personnel. This position provides guidance to administrators, supervisors, applicants, and employees regarding compliance procedures and requirements and assists with organizational accreditation, risk management and workforce integrity. This position supports communication between the HR Certification and Compliance team and Division leadership to promote effective onboarding and placement practices.

Essential Responsibilities Specific to This Job

• Provides guidance and technical assistance to administrators, supervisors, applicants, and employees regarding certification, licensure, and employment compliance requirements.
• Coordinates employment authorization, eligibility verification, fingerprinting, and other pre- employment compliance activities for newly hired personnel.
• Reviews employment documentation and compliance records to support adherence to local, state, and federal requirements and School Division policies and procedures.
• Provides support and guidance to compliance staff to ensure efficient and effective service delivery.
• Monitors compliance activities, identifies discrepancies, and assists with the resolution of compliance-related issues.
• Supports the supervisor by tracking, maintaining, and validating compliance data for audits, state reports, and other reporting requirements.
• Collaborates with internal stakeholders to maintain certification, licensure, and compliance data and records, including data associated with Title I schools.
• Maintains certification and compliance information within the Human Resources Information System (HRIS) and assists with data validation, reporting, and process improvements.
• Maintains certification and compliance webpages and communications to ensure current and accurate information is available to employees, applicants, and stakeholders.
• Assists with compliance audits, monitoring activities, and responses to inquiries from internal and external agencies.
• Processes and tracks billing, payments, and related documentation for compliance services provided by external agencies.
• Notarizes employment documents and provides onboarding support for newly hired personnel, as needed.
• Performs other duties and special projects as assigned.

Knowledge, Skills, Abilities and Behaviors

• Knowledge of applicable employment laws, regulations, and public-school personnel compliance practices.
• Knowledge of human resources information systems, compliance reporting requirements, and records management practices.
• Ability to interpret and apply policies, regulations, and procedural guidelines related to employment compliance activities.
• Ability to communicate effectively, orally and in writing, with employees, administrators, applicants, and external agencies.
• Skill in attention to detail, accuracy, and the ability to prioritize multiple tasks to meet deadlines and compliance requirements.
• Ability to exercise sound judgment when handling sensitive and confidential information.
• Ability to provide guidance, coordinate workflow, and monitor processes.
• Ability to organize, prioritize, and manage multiple assignments simultaneously.

Education Requirement

Minimum of a Bachelor's degree in human resource management, business administration or a related field.

Work Experience Requirement

Minimum of three years human resources experience.