Coordinator, HGAC AEL Grant

San Jacinto College; Pasadena (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

San Jacinto College seeks a Coordinator for the HGAC AEL Grant at the Central Campus to support literacy education outreach across the district. The role emphasizes data management, reporting, scheduling, and translation services to serve diverse learners.

You will maintain records, coordinate instructor assignments, assist with assessment and testing provisions, and help recruit and support off-campus program sites while ensuring compliance with grant requirements.

Qualifications

• Associates degree or 3 years of related experience (in addition to required experience).
• Preferred: Bachelor’s degree in related area.

Responsibilities

• Extend literacy education training to community members throughout the district.
• Accurate data entry in multiple databases.
• Monitor data collection and prepare reports for regulatory and internal use.
• Maintain course schedules, student calendars, and instructor assignments.
• Maintain auditable documentation of lesson plans and participation.
• Collect and audit timesheets for instructors and project personnel.
• Acquire certification in assessment for student progress in literacy.
• Maintain accuracy in testing to meet state requirements.
• Log instructor hours and student attendance.
• Assist with development of forms and Distance Learning activities.
• Provide general filing and customer service.
• Coordinate document processing and translation services for intake and testing events.
• Participate in recruitment and outreach for off-campus sites.

Skills

MS Office

Data collection

Organizational skills

Bilingual/Spanish reading

Education

Associate degree or 3 years related experience

Bachelor’s degree preferred

Tools

Banner student management software

TEAMS database

Job description

Coordinator, HGAC AEL Grant -Central Campus

PRIMARY FUNCTION:

Work with the Adult Education and Literacy Team to extend literacy education training to community members throughout the San Jacinto College District.

Essential Job Functions:

• Work with the Adult Education and Literacy Team to extend literacy education training to community members throughout the San Jacinto College District.
• Accurate data entry in multiple databases.
• Monitor data collection and prepare various reports for regulatory concerns and internal communications.
• Maintain course schedules, student calendars, instructor assignments.
• Maintain auditable documentation, both electronic and hard copy, of lesson plans and course participation.
• Collect, audit, code, and submit timesheets for all instructors and project personnel.
• Acquire certification in test assessment in Reading, Writing, Listening and Speaking for regular evaluation of student progress in the 4 types of literacy.
• Maintain accuracy in testing assessment sufficient to meet state requirements.
• Maintain accurate log of instructor hours and student attendance for all classroom instruction.
• Assist in development of forms and supplemental activities related to Distance Learning for the project.
• General filing and customer service in person and on the phone.
• Coordinate document processing flow and provide English/Spanish translation services for student intake and testing events.
• Participate in recruitment and outreach activities for multiple off-campus program sites.

Knowledge, Skills and Abilities:

• Strong computer skills in MS Office and experience with data collection and management
• Ability to demonstrate the College values

Required Education:

• Associates degree or higher or a minimum of three (3) years of related experience (in addition to required experience)

Preferred Education:

• Bachelor’s degree on related area

Required Experience:

• At least three years’ experience in grant funded training/education programs

Preferred Experience:

• Five (5) years of experience in grant funded training/education programs
• Computer experience in Banner student management software and/or the state TEAMS database
• Bilingual/Spanish reading, writing, and translation

This position is grant-funded and the duration of employment is expressly conditioned upon availability of said funding.

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 107

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6404

Posting Close Date: 10/2/2026