Coordinator Helper (Document Control)

Austin External; Town of Texas (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

Austin Industrial is seeking a Coordinator Helper to provide administrative and document control support for the project team. You will organize, maintain, distribute, and track documentation to ensure compliance with site and company requirements.

The role includes data entry, filing, record retention, document revisions, and coordinating communication between field personnel and project management. Additional duties may include onboarding paperwork, maintaining project files, and general

Qualifications

• Experience with administrative tasks and document control.
• Able to follow safety and site procedures.
• Strong attention to detail and organization.

Responsibilities

• Organize, maintain, distribute, and track project documentation to ensure compliance with site and company requirements.
• Assist with data entry, filing, record retention, and document revisions.
• Coordinate communication between field personnel and project management.

Skills

Document control

Data entry

Communication

MS Office

Tools

MS Office

Job description

The Coordinator Helper will provide administrative and document control support to the project team. Responsibilities include organizing, maintaining, distributing, and tracking project documentation to ensure compliance with site and company requirements. The individual will assist with data entry, filing, record retention, document revisions, and communication between field personnel and project management. Additional duties may include supporting onboarding paperwork, maintaining project files, and assisting with general office coordination as needed.

Requirements

• Valid Driver’s License required

• Must successfully complete:

• Drug Screen

• Physical

• Background Check

• No TWIC required

Physical, Mental & Environmental Requirements

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Employees must be able to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl, reach, and use hands and fingers to perform assigned duties. Positions may require lifting, carrying, pushing, or pulling up to 50 pounds, working at elevations, on uneven surfaces, or in confined spaces. Employees must possess sufficient visual, hearing, communication, and motor skills to safely perform job responsibilities.

Employees must be able to read, comprehend, and follow safety procedures, work instructions, and company policies; exercise sound judgment; solve problems; maintain attention to detail; effectively manage stress; and adapt to changing priorities in a fast‑paced work environment.

Work may be performed in industrial and construction environments with exposure to weather conditions, temperature extremes, noise, dust, fumes, moving equipment, vibration, and other site‑specific hazards. Employees must be able to wear required personal protective equipment (PPE) and meet all customer, site, regulatory, medical, and fitness‑for‑duty requirements applicable to the position.

Must be able to perform all job duties while maintaining a constant commitment to safety, quality, and productivity expectations.

Austin Industrial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third‑party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

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