Global Operations Coordinator: Admin, Communications & Scheduling

Sotheby's International Realty; Madison (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

LinkedIn Learning

Employee Discounts

Adoption Assistance Program

Job summary

Sotheby's International Realty in Madison, NJ seeks an organized administrative professional to support international operations and documentation management. You will assist Global Operations and leadership with data tasks, maintain spreadsheets, and update internal systems on a schedule.

You will manage communications on behalf of Global Operations and Servicing, oversee distribution lists, edit intranet content, handle the At Your Service inbox, and coordinate monthly and annual processes

Qualifications

• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Adaptability to shifting priorities and deadlines.
• Detail-oriented with a commitment to accuracy and quality.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
• Proficiency in Google Workplace.

Responsibilities

• Provide administrative support and documentation management for international operations and processes.
• Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
• Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
• Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
• Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
• Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
• Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
• Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
• Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
• Responsible for scheduling meetings as needed.
• Responsible for creating presentations on behalf of the leadership team.

Skills

Strong organizational skills

Time-management

Adaptability to shifting priorities

Attention to detail

Written and verbal communication

Microsoft Office Suite

Google Workspace

Independent and collaborative work

Tools

Microsoft Office

Google Workspace

Job description

Sotheby's International Realty in Madison, NJ seeks an organized administrative professional to support international operations and documentation management. You will assist Global Operations and leadership with data tasks, maintain spreadsheets, and update internal systems on a schedule.

You will manage communications on behalf of Global Operations and Servicing, oversee distribution lists, edit intranet content, handle the At Your Service inbox, and coordinate monthly and annual processes