Coordinator, Finance and Operations

Edvestors; Boston (MA); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability benefits

401k match

Professional development

Job summary

EdVestors seeks a Coordinator, Finance and Operations in Boston to support finance, operations, and HR processes. The role reports to the VP of Finance and Operations and offers exposure to nonprofit management and education sector work.

The ideal candidate will handle invoicing, reimbursements, and monthly reconciliations while coordinating with the external bookkeeper. A strong emphasis is placed on communication, confidentiality, and multi‑tasking in a mission‑driven team.

Qualifications

• Bachelor’s degree and/or equivalent experience required.
• 1 - 3 years of office experience, with preference for background in nonprofit organizations.
• Outstanding organizational and project management skills, with a high level of attention to detail.
• Strong track record of taking initiative, managing multiple priorities, and meeting deadlines.
• Excellent written and verbal communication skills with the ability to give and receive feedback.
• Strong computer skills with proficiency with the Microsoft Office Suite, especially Excel, Word and Outlook.
• Medium to advanced Excel and Google Sheets skills preferred.
• Experience with Salesforce a plus
• Commitment to maintaining confidentiality.
• Ability to work both independently and collaboratively as part of an entrepreneurial, mission-driven team, with a positive attitude and sense of humor.
• Partner-oriented approach with internal colleagues and external stakeholders.
• Passion for education and an interest in EdVestors’ work.
• Physical requirements: carrying and lifting 15-25lbs; ability to assist in room setup, which may include moving tables or chairs; and carrying/opening boxes and organizing physical program materials.

Responsibilities

• Support the financial work of the organization, including reviewing financial reports and supporting the annual budget and audit processes.
• Process outgoing invoices, grants, partner payments, and credit card transactions.
• Support weekly and monthly reconciliation, including Profit & Loss (P&L) detail review and bank statement review and distribution.
• Maintain open communication with our external bookkeeper and ensure that tasks provided to them are carried out accurately and efficiently.
• Prepare financial documents for Governing Board meetings and other parties as needed, under the direction of the VP of Finance and Operations.
• Communicate with vendors, partners, and individuals regarding payment status and processing questions.

Skills

Organizational skills

Written & verbal communication

Initiative & multitasking

Attention to detail

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Excel

Word

Outlook

Google Sheets

Salesforce

Job description

EdVestors advances equitable, meaningful education that prepares every Boston student to activate their power and shape their future. EdVestors is seeking a Coordinator, Finance and Operations to join its Finance and Operations team.

Reporting to the Vice President, Finance and Operations, the Coordinator will play a critical role in the efficient and effective management of EdVestors. The position provides experience in finance and operations, as well as a window into nonprofit management and the education sector, and supports EdVestors’ mission of ensuring Boston's students attain an equitable education.

Responsibilities

• Support the financial work of the organization, including reviewing financial reports and supporting the annual budget and audit processes.
• Process outgoing invoices, grants, partner payments, and credit card transactions.
• Support weekly and monthly reconciliation, including Profit & Loss (P&L) detail review and bank statement review and distribution.
• Maintain open communication with our external bookkeeper and ensure that tasks provided to them are carried out accurately and efficiently.
• Prepare financial documents for Governing Board meetings and other parties as needed, under the direction of the VP of Finance and Operations.
• Communicate with vendors, partners, and individuals regarding payment status and processing questions.
• Support cash management efforts and monitor bank account transactions.
• Corporate email inbox monitoring for finance requests and invoice submissions.

Operations Support

• Act as a liaison between staff and EdVestors’ external IT provider to resolve technology issues in a timely manner.
• Communicate with building management regarding maintenance and other office related concerns.
• Manage supply and equipment procurement and maintenance with external vendors.
• Serve as a point of contact for office visitors. Manage incoming phone calls and general email outreach to the organization.

Human Resources Support

• Coordinate processes for hiring new staff including posting job opportunities and tracking and supporting communication with candidates.
• Support the onboarding of new staff members through activities including: workspace set up, orientation scheduling, maintenance of onboarding binder, and training in office procedures.

Other

• Contribute to EdVestors’ internal equity work.
• Undertake special projects as assigned.

Qualifications

• Bachelor’s degree and/or equivalent experience required.
• 1 - 3 years of office experience, with preference for background in nonprofit organizations..
• Outstanding organizational and project management skills, with a high level of attention to detail.
• Strong track record of taking initiative, managing multiple priorities, and meeting deadlines.
• Excellent written and verbal communication skills with the ability to give and receive feedback.
• Strong computer skills with proficiency with the Microsoft Office Suite, especially Excel,
• Word and Outlook. Medium to advanced Excel and Google Sheets skills preferred.
• Experience with Salesforce a plus
• Commitment to maintaining confidentiality.
• Ability to work both independently and collaboratively as part of an entrepreneurial, mission-driven team, with a positive attitude and sense of humor.
• Partner-oriented approach with both internal colleagues and external stakeholders.
• Passion for education and an interest in EdVestors’ work.
• Physical requirements: carrying and lifting 15-25lbs; ability to assist in room setup, which may include moving tables or chairs; and carrying/opening boxes and organizing physical program materials.

Compensation

The expected starting salary range for this position is $55,000 to $60,000 per year.

• medical and dental insurance
• life insurance and disability benefits
• 401k plan contribution and match
• professional development funds
• paid time off that includes three weeks of vacation, organization-wide recharge days, holidays, and sick time

This is a Boston-based role.

EdVestors has adopted a hybrid work structure of at least two days (16 hours) per week in office and/or other in-person engagement.

This role may require additional in-person presence pertaining to organizational events.

EdVestors is an equal opportunity employer. At EdVestors, we strive to maintain an inclusive, flexible, and diverse work environment, and our team is made stronger by the diverse backgrounds, experiences, and perspectives within our staff. EdVestors encourages candidates to apply, even if their background and experience do not align perfectly with each of the qualifications listed above. Unique skills and perspectives may still make candidates a strong fit. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants must be authorized to work in the United States on a permanent basis without requiring employersponsorship.