Coordinator, Facilities

Universal Music Group; California (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Universal Music Group seeks a Facilities Coordinator to support general facilities and administrative functions at their Missouri office. The role involves coordinating maintenance requests, assisting with safety programs, and ensuring smooth operations through effective communication and problem-solving. The ideal candidate will have experience in facilities management, strong customer service skills, and a high school diploma, with a preference for a college degree.

Benefits

Health coverage

Wellbeing reimbursements

Fertility support

Student loan assistance

401(k) match

Flexible PTO

Holidays

Summer Fridays

Parental leave

Qualifications

• Minimum two years in a facilities, property management, or related role.
• Valid driver’s license and auto insurance required.
• Experience in property or facilities management is a plus.

Responsibilities

• Coordinate maintenance requests, repairs, and support general facilities functions.
• Assist with planning safety programs like fire drills.
• Organize meetings and manage incoming correspondence.

Skills

Problem-solving

Communication

Customer service

Team player

Education

High School diploma or equivalent

College degree preferred

Tools

Microsoft Office

AutoCAD

Job description

We are UMG, the Universal Music Group, the world’s leading music company. We are committed to artistry, innovation, and entrepreneurship, owning and operating businesses in recorded music, music publishing, merchandising, and audiovisual content across more than 60 countries. We identify and develop artists and songwriters, producing and promoting acclaimed music worldwide.

How we LEAD:

As a Facilities Coordinator in the Administrative Services Department, you will support general facilities and administrative functions. You will report directly to the Executive Director, Administrative Services, assisting with daily operations at our Los Angeles offices and affiliate labels.

How you’ll CREATE:

• Coordinate with employees and facilities representatives to address issues, maintenance requests, and repairs.
• Serve as the primary contact with onsite third-party property management for facilities-related requests.
• Process and follow up on invoices, maintaining records and resolving accounts payable/receivable issues.
• Organize meetings, conference calls, and schedules.
• Provide backup support for other Facilities coordinators and receptionists.
• Manage incoming correspondence and maintain telephone system requests.
• Assist in planning safety programs like fire drills and floor warden initiatives.
• Exercise good judgment with sensitive information.
• Help plan and set up internal and external employee events.
• Participate in personnel moves and office relocations.
• Review insurance certificates for compliance.
• Assist new employees with credentials, office setup, and supplies.
• Lift and move light objects up to 30 lbs., and work while walking, sitting, or standing.
• Work overtime and weekends as needed for projects.
• Travel between locations if required.
• Occasionally work in construction environments involving dust and noise.

Bring your VIBE:

• High School diploma or equivalent required; college degree preferred.
• Experience in property or facilities management is a plus.
• Valid driver’s license and auto insurance required.
• Ability to travel spontaneously and independently.
• Knowledge of office services, space management, and real estate operations.
• Excellent follow-through, problem-solving, and communication skills.
• Proficient in Microsoft Office; AutoCAD experience is a plus.
• Team player with strong customer service skills.
• Minimum two years in a facilities, property management, or related role.

Join a global organization that values authenticity, creativity, and relationships. We offer comprehensive benefits, including health coverage, wellbeing reimbursements, fertility support, student loan assistance, 401(k) match, flexible PTO, holidays, summer Fridays, and parental leave.

Disclaimer: This job description provides an overview of responsibilities and may change.

Universal Music Group is an Equal Opportunity Employer and an E-Verify employer in select states.

Salary depends on qualifications, experience, skills, education, certifications, and location. We encourage all qualified candidates to apply.