Coordinator Document and Mailroom - Houston, TX

Anywhere Real Estate; Houston (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Paid Time Off

Paid Family & Paternity Leave

Life Insurance

Employee Learning access

Employee Discounts

Job summary

Anywhere Real Estate is seeking a highly organized Document & Mailroom Coordinator to manage mailroom operations, document processing, and vendor relationships, ensuring accurate handling and timely throughput across the office.

The role requires a high school diploma, 1–2 years of experience, proficiency with Microsoft Office, and a keen eye for detail. You will lift up to 25 lbs, maintain records, and support multiple teams with supplies and service requests.

Qualifications

• Strong organizational and communication skills with keen attention to detail.
• Ability to learn new software quickly and adapt to changing needs.
• Regular, predictable attendance is essential.

Responsibilities

• Mailroom operations: manage all incoming/outgoing mail and packages, courier deliveries, and pickups.
• Document management: collect, sort, scan, label, and enter documents with accuracy.
• Financial support: print/scan checks for escrow and commission teams.
• Vendor & inventory management: maintain relationships with couriers, track invoicing, and stock office supplies.
• Provide coverage for other business service functions as needed.

Job description

We are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.

Key Responsibilities

Mailroom Operations

• Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups
• Prepare and process outgoing mail and assist with returned or unclaimed mail

Document Management

• Collect, sort, prepare, and scan documents
• Label and enter documents into the system, ensuring accuracy and quality
• Perform post-scanning quality checks and file original records
• Secure and properly dispose of confidential documents

Financial Support

• Print and scan checks for deposit for Escrow and Commission teams
• Print Garnishment and SEP checks.

Vendor & Inventory Management

• Maintain relationships with courier services (UPS, USPS, FedEx)
• Track mail and UPS invoicing using Excel
• Order and maintain office supplies and stockroom inventory
• Replace toner in printers and copiers and manage service requests with equipment vendors

Other Duties

• Provide coverage for other business service functions as needed
• Maintain a clean desk policy and secure environment

Qualifications

• High School diploma required
• 1–2 years of experience in a similar role
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Ability to learn new software quickly
• Strong organizational and communication skills with keen attention to detail
• Comfortable with light physical activity, including lifting to 25 lbs. occasionally
• Regular, predictable attendance is essential
• Positive attitude and commitment to delivering premier service

We are proud to offer a comprehensive benefits package to our employees including:

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays, Vacation Time, and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups

Coldwell Banker (https://www.coldwellbanker.com/) is one of the world’s leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens (https://www.bhgre.com/), Century 21 (https://www.century21.com/), Coldwell Banker (https://www.coldwellbanker.com/), Coldwell Banker Commercial (https://www.cbcworldwide.com/), Corcoran (https://www.corcoran.com/), ERA (https://www.era.com/), and Sotheby's International Realty (https://www.sothebysrealty.com/eng), we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) .

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies

EEO Statement: EOE including disability/veteran