Coordinator-Customer Service II

Baptist Memorial Health Care Corporation; Bluecutt Estates (MS); On-site; USD 32,000 - 45,000; Full time

Job summary

The Baptist Memorial Health Care Corporation is seeking a Coordinator-Customer Service to be the first point of contact for patients and visitors in a physician practice. You will handle administrative tasks, scheduling, and patient financial interactions to ensure a smooth clinic experience.

Responsibilities include verifying insurance, entering charges, coordinating appointments, and maintaining confidentiality while delivering professional service to patients and staff.

Qualifications

• One year of experience in a physician practice or clinic.
• Knowledge of medical terminology; insurance verification and charge entry experience.
• Excellent customer relations skills; basic Windows knowledge; medical terminology knowledge.

Responsibilities

• Verifies insurance, communicates with carriers and regulatory agencies for reimbursement.
• Performs daily and monthly close out procedures for internal controls and cash balancing.
• Maintains knowledge of insurance co-pays and deductibles, and workers' compensation protocols to ensure accurate and compliant billing information.
• Promotes customer satisfaction with a professional manner in both verbal and nonverbal communication.
• Answers telephones and directs messages promptly to maintain workflow.
• Performs accurate charge entry.
• Makes patient financial arrangements when appropriate.
• Schedules appointments and collects demographic and insurance information in the practice management system.
• Keeps files and records neat and confidential to support workflow.
• Coordinates resources to input accurate demographic and medical data and assist with financial counseling.
• Completes assigned goals.

Job description

Overview

Job Summary

The Coordinator-Customer Service serves as the first point of contact for patients and visitors. This role involves a variety of administrative and customer service tasks aimed at ensuring a smooth and efficient clinic experience for patients and staff. Coordinates and directs the office activities of the physician practice. May be responsible for financial counseling thus verifying insurance and collecting the appropriate co-pays, co-insurances and past due balances. Will make appointments and appointment reminder phone calls. May handle pre-certifications and maintains a professional working relationship with insurance companies. Displays good public relation and communication skills.

Minimum requirements:

One (1) year of experience in a physician practice or clinic.

Current knowledge of medical terminology. Knowledge in insurance verification and charge entry as provided through experience in a physician practice.

Excellent customer relations skills. Basic knowledge of Windows applications. Current knowledge of medical terminology.

• Verifies insurance, communicates regularly with carriers and other regulatory agencies for reimbursement purposes.
• Performs daily and monthly close out procedures for internal controls and cash balancing.
• Maintains working knowledge of insurance co-pays and deductible, and workman's compensation protocols to ensure accurate and compliant billing information.
• Promotes customer satisfaction while maintaining a positive, professional manner in both verbal and nonverbal communication.
• Possesses comprehensive knowledge of corporate policies and procedures as they relate to clinic operations.
• Answers telephones, takes, and directs messages on a timely basis according to the direction and location appropriate to maintain continuous workflow.
• Perform accurate charge entry.
• Complies with all organizational policies regarding ethical business practices.
• As necessary, calls patients to obtain payment due or make financial arrangements for scheduled exams.
• Schedules appointments, gathers demographic and insurance information and enters into the practice management system.
• Maintains an organized and efficient work environment by keeping files and records neat and orderly to promote a smooth work-flow and to ensure confidentiality.
• Coordinates resources necessary to input accurate data, both demographic and medical, collect appropriate fees at time of service and assist patient with financial counseling when appropriate.
• Completes assigned goals.