Coordinator, Curriculum and Academic Systems

Southern Crescent Technical College; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid state holidays

Paid annual and sick leave

Flexible Benefits Program

Job summary

The State of Georgia is seeking a Curriculum and Academic Systems Coordinator to lead operational processes around curriculum actions, catalog management, and credential lifecycle oversight. You will coordinate cross-departmental activities, ensure data alignment across Banner, Degree Works, and Ad Astra, and support accreditation readiness throughout the credential lifecycle.

This role emphasizes collaboration with faculty and staff, accountability for process documentation, and continuous

Qualifications

• Bachelor’s degree in a related field and two years of experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, project management, accreditation support, planning and evaluation, or related areas.
• Experience may substitute for the degree on a year-for-year basis.
• Preferred: Master’s degree and five years of professional experience in higher education administration, cross-functional project coordination, and managing complex processes.
• Experience with Banner, Degree Works, CourseLeaf, Ad Astra, academic catalogs, accreditation processes, or institutional data systems.

Responsibilities

• CURRICULUM PROCESS COORDINATION: Coordinate curriculum proposals from initiation through implementation and manage Curriculum Committee activities.
• COURSELEAF CATALOG MANAGEMENT: Manage the institutional catalog and the CourseLeaf catalog management process and publication schedules.
• ACADEMIC SYSTEMS COORDINATION: Update academic data within Banner, Degree Works, and Ad Astra related to curriculum changes; not the broader system administration.
• CROSS-DEPARTMENTAL SYNCHRONIZATION: Act as central coordinator among departments to keep information synchronized across systems.
• ACADEMIC CREDENTIAL MASTER INVENTORY MANAGEMENT: Maintain the Credential Master Inventory as the official record for credential lifecycle.
• PROGRAMMATIC ACCREDITATION READINESS COORDINATION: Coordinate accreditation readiness activities and maintain documentation.
• COMMUNICATION AND STAKEHOLDER ENGAGEMENT: Prepare updates and documentation; promote collaboration and continuous improvement.

Skills

Interpersonal skills

Project management

Attention to detail

Analytical thinking

Stakeholder management

Education

Bachelor’s degree in related field

Master’s degree in related field

Tools

Banner

Degree Works

CourseLeaf

Ad Astra

Academic catalogs

Accreditation processes

Institutional data systems

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Coordinator, Curriculum and Academic Systems

Job Requisition ID

JR0000001576

Number of Openings

1

Shift

Day (United States of America)

Compensation Details

COMPENSATION WILL BE COMMENSURATE WITH THE APPLICANT'S EDUCATION, EXPERIENCE, AND QUALIFICATIONS.

Job Description

The Curriculum & Academic Systems Coordinator provides operational leadership for academic systems processes by coordinating curriculum actions, managing academic information systems, maintaining academic credential records, supporting accreditation readiness activities, and ensuring alignment and synchronization across institutional departments, academic systems, and student-facing resources throughout the lifecycle of academic credentials. The position serves as the institution’s central coordinator for curriculum processes, academic systems synchronization, catalog management, academic credential lifecycle management, and programmatic accreditation readiness activities. The position collaborates with stakeholders across the institution to ensure alignment, accuracy, and sustainability of academic governance processes. The position serves as a process manager and institutional integrator rather than the technical administrator of academic software systems. Your key responsibilities will include:

Minimum Qualifications

• We are seeking a qualified candidate with the following minimum qualifications: Bachelor’s degree in a related field and two (2) years of experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, project management, accreditation support, planning and evaluation, or related areas. Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications

• Master’s degree and at least five years of professional experience in higher education administration, academic affairs, institutional effectiveness, curriculum management, accreditation support, or related fields. Demonstrated experience coordinating cross-functional institutional projects and managing complex processes involving multiple stakeholders.
• Experience working with Banner, Degree Works, CourseLeaf, Ad Astra, academic catalogs, accreditation processes, or institutional data systems.

Responsibilities

• CURRICULUM PROCESS COORDINATION: Coordinate curriculum proposals from initiation through implementation. Coordinate Curriculum Committee activities, track internal and external approvals, maintain curriculum records, and ensure approved changes are communicated, implemented, and published.
• COURSELEAF CATALOG MANAGEMENT: Manage the institutional catalog and the CourseLeaf catalog management process. Coordinate catalog cycles, publication schedules, and departmental contributions to ensure approved changes are accurately reflected and student-facing information remains current.
• ACADEMIC SYSTEMS COORDINATION: Coordinate academic data updates resulting from approved curriculum and policy changes within institutional academic systems, including Banner, Degree Works, and Ad Astra Pathways. Responsibilities are limited to academic updates associated with approved curriculum and policy changes and do not include overall system administration, software configuration, security management, technical support, registration processes, scheduling operations, or software maintenance.
• CROSS-DEPARTMENTAL SYNCHRONIZATION: Coordinate implementation activities associated with approved curriculum and policy changes. Serve as the central point of coordination among institutional departments to ensure required actions are completed and information remains synchronized across systems and student-facing resources.
• ACADEMIC CREDENTIAL MASTER INVENTORY MANAGEMENT: Maintain the Academic Credential Master Inventory as the institution's official system of record for all academic credentials. Track credential approvals, implementation milestones, notifications, modifications, closures, teach-out activities, and historical records throughout the credential lifecycle.
• PROGRAMMATIC ACCREDITATION READINESS COORDINATION: Coordinate processes that support programmatic accreditation and maintain a continuous readiness model across the institution. Monitor accreditation activities, timelines, documentation, and action items to ensure requirements are completed throughout accreditation cycles.
• COMMUNICATION AND STAKEHOLDER ENGAGEMENT: Coordinate communications related to curriculum, catalog, accreditation, and academic systems processes. Prepare status updates and process documentation while promoting collaboration, accountability, and continuous improvement. Perform other duties as assigned.

Competencies

• Excellent interpersonal, written, and verbal communication skills.
• Exceptional organizational and project management skills.
• Strong attention to detail.
• Ability to coordinate complex institutional processes involving multiple stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to establish and maintain effective working relationships with faculty, staff, and administrators.
• Ability to develop and maintain tracking systems, inventories, timelines, and institutional documentation.
• Ability to identify opportunities to improve processes and strengthen institutional workflows.
• Commitment to continuous improvement, operational efficiency, and institutional effectiveness.

Salary

Salary will be commensurate with education and work experience. Additional benefits include paid state holidays, paid annual and sick leave, and participation in the State of Georgia Flexible Benefits Program.

Equal Employment Opportunity

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.