Coordinator, Corporate Affairs

Beep, Inc.; Orlando (FL); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Beep, Inc. seeks a Coordinator, Corporate Affairs to support communications and broaden exposure to industry partnerships and government relations. This growth role will expand responsibilities as strengths and needs evolve, with hybrid in-office/travel requirements.

You will coordinate internal and external activities, draft materials, and help manage Beep's external presence including industry events and VIP visits.

Qualifications

• 1–3 years of professional experience preferred; internship or project experience considered.
• Comfort with event logistics, scheduling, and agenda coordination.
• Strong written communication and briefing material drafting skills.
• Able to represent Beep in external-facing settings.

Responsibilities

• Support Corporate Affairs and coordinate with internal teams and external partners.
• Serve as day-to-day contact for third-party communications and government-relations support.
• Attend events and stakeholder convenings to build external relationships.
• Host VIP visits to Beep's headquarters and coordinate guest experiences.
• Draft correspondence and briefing materials; maintain organizational systems.
• Collaborate with the Director, Industry Partnerships on Innovation Lab activities.

Skills

Event coordination

Written communication

Stakeholder engagement

Collaboration

Public sector exposure

Education

Bachelor's degree preferred

Job description

The Coordinator, Corporate Affairs supports Beep's Corporate Affairs function with a primary focus on communications, while gaining broad exposure across industry partnerships and government relations. This is a growth role: scope and responsibilities are expected to expand over time based on demonstrated strengths and organizational needs.

Key Responsibilities

• Supports the Corporate Affairs function, ensuring efficient coordination across internal teams and with external partners;
• Serves as a day-to-day point of contact for Beep's contracted third-party support across communications and government relations, helping coordinate deliverables and maintain accountability;
• Attends industry events, conferences, and stakeholder convenings as a representative of Beep, building familiarity with the external landscape and key relationships over time;
• Hosts and coordinates VIP visits to company headquarters, ensuring that visitors and guests have a valuable, smooth experience;
• Drafts correspondence, prepares briefing materials, and maintains organizational systems to support team-wide output and accountability; and
• Works closely with the Director, Industry Partnerships to execute on activities and priorities relating to the Innovation Lab — Beep's immersive, multi-zone autonomous mobility demonstration environment — which may range from content production to event management

Qualifications

• 1–3 years of professional experience preferred; strong entry-level candidates with relevant internship or project experience will be considered;
• Demonstrated comfort with event logistics, scheduling, and agenda coordination;
• Strong written communication skills, including experience drafting correspondence and briefing materials;
• Collaborative, personable, and comfortable representing an organization in external-facing settings;
• Prior communications experience, or an interest in developing communications experience, is a strong plus;
• Prior experience working for or directly with public sector stakeholders is a plus; and
• Bachelor's degree preferred

Work Environment & Travel

• Must be willing to travel up to 25%;
• Hybrid work structure, with the expectation that scheduled in-office work or travel will be required to support certain events or initiatives; and
• Residence in or near Orlando, FL strongly preferred