Coordinator, Consultant Recruiting

Bain & Company; New York (NY); On-site; USD 66,000 - 79,000; Full time

Benefits offered by this job

401(k) plan

Comprehensive benefits

Parental leave

Paid holidays

Job summary

Bain & Company in New York is seeking a Coordinator, Consultant Recruiting to support administration, planning, and execution of recruiting programs for consulting staff. You will help manage candidate pipelines, coordinate events, support interview processes, and assist with internship/offeree programs.

This role reports to the Manager, Consultant Recruiting and collaborates with Bain offices, candidates, school career services, alumni, and the NY HR team.

Qualifications

• 1–2+ years of experience in administrative support, recruiting, HR, event planning, project coordination, or related roles.
• Prior recruiting experience, especially in professional services, is preferred.
• Bachelor’s degree preferred, or equivalent combination of education and experience.

Responsibilities

• Support execution of Bain’s recruiting strategy across schools and channels (on-campus, in-office, virtual).
• Coordinate calendars, events, and candidate touchpoints with school teams and career services offices.
• Schedule interviews and manage logistics for in-person or virtual interview days.
• Maintain candidate data in Bain’s recruiting systems and provide communications to candidates and interviewers.

Skills

Administrative support

Recruiting coordination

Event planning

Project coordination

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

HRIS

Recruiting systems

Database tools

Job description

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. Extraordinary teams are at the heart of our business strategy, but these do not happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. Extraordinary teams are at the heart of our business strategy, but these do not happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH

As a member of the New York Recruiting team, the Coordinator, Consultant Recruiting will support the administration, planning, and execution of recruiting programs for consulting staff. This role will assist across Summer Associate, Consultant, Advanced Degree, Industry Hire, and other consultant recruiting efforts, with a focus on delivering an exceptional candidate, interviewer, and stakeholder experience.

The Coordinator will report to the Manager, Consultant Recruiting and partner closely with consulting staff, recruiting colleagues across Bain offices, candidates, school career services teams, Bain alumni, and the New York HR team.

WHERE YOU’LL FIT WITHIN THE TEAM

The Coordinator, Consultant Recruiting is a member of the New York Recruiting team and plays a key role in supporting Bain’s consultant recruiting strategy. This role is responsible for helping manage candidate pipelines, coordinating recruiting events, supporting interview processes, assisting with internship and offeree programs, maintaining recruiting systems and data, and supporting onboarding activities.

This position requires strong organization, attention to detail, judgment, and follow-through, as well as the ability to work across a broad range of stakeholders in a fast-paced, team-oriented environment.

WHAT YOU’LL DO

• Consultant Recruiting Program Management
  • Support the execution of Bain’s recruiting strategy across targeted business schools and other recruiting channels, including on-campus, in-office, and virtual recruiting efforts.
  • Help develop and maintain the annual recruiting calendar in partnership with the recruiting team, regional Bain contacts, school teams, and career services offices across the business schools we partner with.
  • Coordinate formal and informal recruiting events, including presentations, receptions, dinners, happy hours, coffee chats, interview preparation sessions, and other candidate engagement activities.
  • Work closely with school teams, consultant resource teams, Bain alumni, and recruiting colleagues to ensure recruiting events, communications, and candidate touchpoints are well planned and executed.
  • Partner with recruiting colleagues across offices to coordinate coverage for joint marketing and interviewing events, share best practices, and support regional recruiting priorities.
• Candidate Selection & Interview Coordination
  • Assist with the candidate selection process by preparing materials, coordinating resume review inputs, compiling recommendations, and supporting final interview decision processes.
  • Act as a liaison for candidates throughout the interview process, providing timely, accurate, and professional communication.
  • Schedule students, candidates, and interviewers for interview days, whether in person or virtually.
  • Prepare interview logistics, interviewer schedules, candidate materials, debrief materials, and follow-up communications.
  • Maintain accurate candidate data and decisions in Bain’s recruiting systems, including Avature and other internal tools.
  • Provide exceptional support to consulting staff involved in recruiting, including coordinating interviewer commitments, communicating logistics, helping manage deadlines, and supporting interview training needs.
• Candidate Relationship Management & Communications
  • Draft, review, and send communications and correspondence with candidates throughout the recruiting cycle.
  • Maintain incoming inquiries, applications, and candidate tracking materials, ensuring timely and appropriate responses.
  • Support relationship management efforts by helping identify priority recruits and facilitating connections between candidates and Bain employees.
  • Serve as a professional and enthusiastic representative of Bain to prospective candidates, school contacts, alumni, and internal stakeholders.
• Offeree & Internship Program Support
  • Help plan and execute Consultant and Summer Associate offeree programming, including offeree weekends and other offer-stage events.
  • Coordinate logistics, attend events as needed, interact with offerees, and ensure activities run smoothly.
  • Support the Consultant Summer Associate internship program, including summer calendar creation, training coordination, social event planning, and ongoing program logistics.
  • Assist with calendar creation and event planning throughout the internship program.
  • Support the closing process for offerees and interns in partnership with the recruiting team and consulting staff.
• Recruiting Program Ownership & Special Initiatives
  • Support program logistics for Advanced Degree, pre-MBA, diversity, and other strategic recruiting programs, as applicable.
  • Coordinate training, colleague and mentor assignments, social events, staffing needs, final presentation scheduling, candidate communications, and program close-out activities.
  • Help manage consultant resource teams that partner closely with the recruiting team, including planning meetings, updating internal trackers, and ensuring team members are aligned on candidate status, upcoming events, deadlines, and responsibilities.
  • Identify opportunities to improve local recruiting processes and contribute to team innovations and best practices.
• Recruiting Strategy, Analytics & Reporting
  • Help evaluate the success of each recruiting season by gathering and analyzing recruiting data, including results by school, source, event, and candidate pool.
  • Prepare recruiting statistics, reports, and presentations as needed.
  • Use data and post-season insights to help inform future recruiting programs, events, and strategy.
  • Support special projects related to recruiting strategy, process improvement, candidate experience, and team operations.
• Recruiting Operations, Budget & Systems
  • Help manage consultant recruiting budgets by supporting event planning, expense tracking, invoice processing, and budget reporting.
  • Flag budget issues or inconsistencies and support special budget projects as needed.
  • Own timely and accurate updates to recruiting systems and trackers for data entry, event management, candidate tracking, and reporting.
  • Coordinate administrative duties related to consultant recruiting programs, events, interviews, and team operations.
• Onboarding & Administrative Support
  • Work with the New York HR team to support the new hire onboarding process, including new hire tracking, start date coordination, colleague selection and distribution, staffing preparation materials, and related logistics.
  • Support other administrative duties and special projects as needed.

ABOUT YOU

• Experience
  • 1–2+ years of experience in administrative support, recruiting, human resources, event planning, project coordination, or related professional experience.
    • Prior recruiting experience, particularly in a professional services environment, is preferred.
    • Experience coordinating complex logistics, events, stakeholders, calendars, and communications is strongly preferred.
    • Bachelor’s degree preferred, or an equivalent combination of education, training, and experience.
• Knowledge, Skills & Abilities
  • Outstanding interpersonal, written, and verbal communication skills.
  • Strong customer service orientation and ability to represent Bain professionally with candidates, school contacts, alumni, consulting staff, and senior leaders.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines with accuracy.
  • Strong project management skills and comfort coordinating a high volume of time-sensitive tasks.
  • Ability to work independently while also operating as a collaborative and flexible team player.
  • Comfort working with a diverse group of individuals at all levels of the organization.
  • Ability to thrive in a fast-paced, changing environment with professionalism and enthusiasm.
  • Strong problem-solving skills and the ability to identify practical, creative solutions.
  • Highly motivated self-starter with initiative, sound judgment, and a strong sense of ownership.
  • Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, HRIS, recruiting systems, and database tools.
  • Experience with ChatGPT, Claude, or similar programs preferred.
  • Flexibility with hours, including the ability to work evenings, occasional weekends, and overtime during peak recruiting periods.
  • Ability to travel during peak recruiting season as needed.
• Work Model
  • This role is based in the New York office. Team members typically work from the office at least three days per week, with flexibility to increase in-office presence during peak recruitment periods, events, interviews, or other business needs.

U.S. COMPENSATION INFORMATION

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best in class benefits package (details listed below).

Some local governments in the United States require a good‑faith, reasonable salary range to be included in job postings for open roles. The estimated compensation for this role is as follows:

• In New York, the good‑faith, reasonable full-time hourly pay range for this role is between $31.85/hour and $38.22/hour.

Annual discretionary performance bonus.

This role may also be eligible for other elements of discretionary compensation.

4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date.

Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family.

Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck.

Generous paid time off, including parental leave, sick leave and paid holidays.

Fully vested 401(k) company contribution.

Paid Life and Long‑Term Disability insurance.