Coordinator, Clerkship Education

UMass Chan Medical School; Worcester (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

University of Massachusetts Chan Medical School is seeking a Clerkship Education Coordinator to oversee administrative functions for medical student rotations and residency programs within the department. You will liaise among program directors, students, UME staff, and affiliated sites to ensure smooth operations.

You will coordinate rotations, manage evaluations, credentialing, and curriculum support, while contributing to program accreditation and data reporting.

Qualifications

• Bachelor's degree or equivalent experience.
• 1 year of related experience in a health care setting.
• Proficient use of Microsoft Office programs.
• Knowledge of ACGME requirements for approved residency training programs desired.
• Demonstrated project management skills.
• Demonstrated experience in setting priorities, delegation of duties and independent decision making.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Excellent interpersonal skills and written and verbal communication skills.

Responsibilities

• Primary liaison between the Clerkship Program Director, medical students and UME Faculty with the UME and departments.
• Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices.
• Coordinates and administers personnel and regulatory procedures for incoming, continuing and graduating medical students in their rotations.
• Schedules clerkship rotations for UMMS and visiting medical students and manages the clerkship evaluation process.
• Assist in design of resident and program evaluation systems; manage confidential evaluations of faculty and the educational program.
• Process graduate credentialing materials.
• Participate in the design and development of curriculum, course materials, and student resources.
• Coordinate conferences, grand rounds, outside guest speakers and other didactic events; maintain attendance reports.
• Manage administrative duties relative to the medical student rotation and ensure completion of application materials and confidential files.
• Assist in design of and maintain the clerkship program web site.
• Work with clerkship directors to develop goals and policies; implement operational plans to meet objectives.
• Manage program budget and expenditures.
• May supervise secretarial staff supporting the departments educational programs.
• Coordinate with the Program Director on rotation schedules and accreditation documentation.

Skills

Project management

Prioritization

Interpersonal skills

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

e-value software

Job description

General Summary Of Position

Under the direction of the Vice Chair of Education or designee and the functional supervision of the Office of Undergraduate Medical Education, the Clerkship Education Coordinator is responsible for a wide range of complex planning and administrative functions for the clerkship and residency programs within the Department. Under the general supervision of the Clerkship Director, this position is responsible for a wide range of administrative functions for the UMMS student clerkship, and other medical student programs.

General Summary Of Position

Under the direction of the Vice Chair of Education or designee and the functional supervision of the Office of Undergraduate Medical Education, the Clerkship Education Coordinator is responsible for a wide range of complex planning and administrative functions for the clerkship and residency programs within the Department. Under the general supervision of the Clerkship Director, this position is responsible for a wide range of administrative functions for the UMMS student clerkship, and other medical student programs.

Major Responsibilities

• Primary liaison between the Clerkship Program Director, medical students and UME Faculty with the UME and numerous Medical Center and Medical School departments, affiliated teaching sites, and external agencies concerning UME programs.
• Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices concerning the medical student clerkship
• Coordinates and administers, in consultation with the Office of Undergraduate Medical Education, the timely accurate and complete implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating medical students in their rotations.
• Schedules clerkship rotations for UMMS and visiting medical students and manages clerkship evaluation process. In conjunction with the clerkship director, approve site placements and adjustments to schedule
• May assist in the design of resident and program evaluation systems. Manage confidential evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials
• Process graduate credentialing materials
• Participate in the design and development of curriculum, course materials, and student resources in collaboration with the course director and faculty
• Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events; maintains faculty and medical student attendance reports.
• Manage and coordinate all administrative duties relative to the medical student rotation. Ensures completion of application materials and maintains confidential applicant files
• Assists in the design of and maintains the clerkship program web site
• Work with clerkship directors to develop goals and program policies to support the educational mission of the Department. Responsible for implementation of an operational plan to meet goals and objectives
• Manage program budget, accounting for clerkship related expenditures.
• May supervise secretarial staff supporting the Departments educational programs.
• Establishes and coordinates with the Program Director, training site rotation schedules, clinic schedules, electives and other medical student assignments; maintains accurate records of medical student schedules and provides documentation for program accreditation and other purposes.
• Responsible for program data collection and the preparation of all program accreditation documents
• May utilize and maintain E-value computer software to store and track residency evaluations and faculty compliance rates with evaluation completion. Assists in development of e-value evaluation forms.
• May assist in the scheduling of applicant interviews and coordination of “interview days.” May assist in developing and maintaining; residency selection and applicant ranking committees.
• Perform other duties as required

Required Qualifications

• Bachelors degree or equivalent experience.
• 1 year of related experience in a health care setting.
• Proficient use of Microsoft Office programs. Proficiency or demonstrated ability to learn additional software programs.
• Knowledge of ACGME requirements for approved residency training programs desired.
• Demonstrated project management skills.
• Demonstrated experience in setting priorities, delegation of duties and independent decision making.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Excellent interpersonal skills and written and verbal communication skills.

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.