Coordinator, Clerkship Education (2026-51978)

University of Massachusetts Medical School; Worcester, Northern (MA, KY); Hybrid; USD 65,000 - 80,000; Full time

Job summary

University of Massachusetts Medical School in Worcester, MA, invites applications for a Clerkship Education Coordinator to manage clerkship and residency program administration under the Office of Undergraduate Medical Education. You will coordinate rotations, assessments, site placements, and regulatory processes for medical students and residents.

You will design curriculum materials, support didactic events, and maintain confidential files while partnering with multiple departments and

Qualifications

• 1 year of related experience in a health care setting.
• Proficient with Microsoft Office; ability to learn additional software.
• Knowledge of ACGME requirements for approved residency training programs.
• Demonstrated project management skills.
• Demonstrated experience in setting priorities, delegation of duties and independent decision making.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Excellent interpersonal skills and written and verbal communication skills.

Responsibilities

• Primary liaison between the Clerkship Program Director, medical students and UME Faculty with the UME and numerous Medical Center and Medical School departments, affiliated teaching sites, and external agencies concerning UME programs.
• Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices concerning the medical student clerkship.
• Coordinates and administers, in consultation with the Office of Undergraduate Medical Education, the timely accurate and complete implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating medical students in their rotations.
• Schedules clerkship rotations for UMMS and visiting medical students and manages clerkship evaluation process. In conjunction with the clerkship director, approve site placements and adjustments to schedule.
• May assist in the design of resident and program evaluation systems. Manage confidential evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials
• Process graduate credentialing materials
• Participate in the design and development of curriculum, course materials, and student resources in collaboration with the course director and faculty
• Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events; maintains faculty and medical student attendance reports.
• Manage and coordinate all administrative duties relative to the medical student rotation. Ensures completion of application materials and maintains confidential applicant files
• Assists in the design of and maintains the clerkship program web site
• Work with clerkship directors to develop goals and program policies to support the educational mission of the Department. Responsible for implementation of an operational plan to meet goals and objectives
• Manage program budget, accounting for clerkship related expenditures.
• May supervise secretarial staff supporting the Departments educational programs.
• Establishes and coordinates with the Program Director, training site rotation schedules, clinic schedules, electives and other medical student assignments; maintains accurate records of medical student schedules and provides documentation for program accreditation and other purposes.
• Responsible for program data collection and the preparation of all program accreditation documents
• May utilize and maintain E-value computer software to store and track residency evaluations and faculty compliance rates with evaluation completion. Assists in development of e-value evaluation forms.
• May assist in the scheduling of applicant interviews and coordination of “interview days.” May assist in developing and maintaining; residency selection and applicant ranking committees.
• Perform other duties as required

Skills

Microsoft Office

Healthcare experience

ACGME knowledge

Project management

Prioritization & delegation

Evaluation instruments

Communication skills

Tools

E-value software

Job description

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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world.Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive.UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

GENERAL SUMMARY OF POSITION:

Under the direction of the Vice Chair of Education or designee and the functional supervision of the Office of Undergraduate Medical Education, the Clerkship Education Coordinator is responsible for a wide range of complex planning and administrative functions for the clerkship and residency programs within the Department. Under the general supervision of the Clerkship Director, this position is responsible for a wide range of administrative functions for the UMMS student clerkship, and other medical student programs.

MAJOR RESPONSIBILITIES:

• Primary liaison between the Clerkship Program Director, medical students and UME Faculty with the UME and numerous Medical Center and Medical School departments, affiliated teaching sites, and external agencies concerning UME programs.
• Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices concerning the medical student clerkship
• Coordinates and administers, in consultation with the Office of Undergraduate Medical Education, the timely accurate and complete implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating medical students in their rotations.
• Schedules clerkship rotations for UMMS and visiting medical students and manages clerkship evaluation process. In conjunction with the clerkship director, approve site placements and adjustments to schedule
• May assist in the design of resident and program evaluation systems. Manage confidential evaluations of faculty and the educational program. Prepares reports and correspondence related to highly confidential materials
• Process graduate credentialing materials
• Participate in the design and development of curriculum, course materials, and student resources in collaboration with the course director and faculty
• Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events; maintains faculty and medical student attendance reports.
• Manage and coordinate all administrative duties relative to the medical student rotation. Ensures completion of application materials and maintains confidential applicant files
• Assists in the design of and maintains the clerkship program web site
• Work with clerkship directors to develop goals and program policies to support the educational mission of the Department. Responsible for implementation of an operational plan to meet goals and objectives
• Manage program budget, accounting for clerkship related expenditures.
• May supervise secretarial staff supporting the Departments educational programs.
• Establishes and coordinates with the Program Director, training site rotation schedules, clinic schedules, electives and other medical student assignments; maintains accurate records of medical student schedules and provides documentation for program accreditation and other purposes.
• Responsible for program data collection and the preparation of all program accreditation documents
• May utilize and maintain E-value computer software to store and track residency evaluations and faculty compliance rates with evaluation completion. Assists in development of e-value evaluation forms.
• May assist in the scheduling of applicant interviews and coordination of “interview days.” May assist in developing and maintaining; residency selection and applicant ranking committees.
• Perform other duties as required

REQUIRED QUALIFICATIONS

• 1 year of related experience in a health care setting.
• Proficient use of Microsoft Office programs. Proficiency or demonstrated ability to learn additional software programs.
• Knowledge of ACGME requirements for approved residency training programs desired.
• Demonstrated project management skills.
• Demonstrated experience in setting priorities, delegation of duties and independent decision making.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Excellent interpersonal skills and written and verbal communication skills.

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.