Coordinator, Business Operations - Otolaryngology

Baylor College of Medicine; Houston (TX); On-site; USD 37,000 - 58,000; Full time

Job summary

Baylor College of Medicine in Houston, TX seeks a Coordinator, Business Operations in the Otolaryngology division. This onsite role supports communications, administrative, and financial functions, including newsletters, website updates, and donor communications, while also assisting with physician support and faculty processes.

The position focuses on written communications and content creation, with opportunities for growth in healthcare administration.

Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Responsibilities

• Prepares and processes purchasing orders.
• Manages domestic travel in the travel management system (Concur).
• Composes formal and informal correspondence including creating and formatting presentations.
• Calendar scheduling and maintenance.
• Assists with timekeeping.
• Submits expenses for reimbursement.
• Inspects and troubleshoots shared department equipment; facilitates service calls.
• Provides additional support to faculty members as needed.
• Performs other job-related duties as assigned.

Skills

Writing

Content creation

Marketing

Interpersonal skills

Communication

Calendar management

Tools

Canva

Job description

Job Title: Coordinator, Business Operations - Otolaryngology Division: Otolaryngology Work Arrangement: Onsite only Location: Houston, TX Salary Range: $47,372 - $58,000 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Coordinator, Business Operations is a communications-driven role that also supports the daily administrative and financial functions of the ENT department. This position is ideal for a candidate with a background in writing, content creation, or marketing who is ready to bring creativity and polish to the department's website, social media presence, newsletters, and alumni and donor communications. Beyond communications, the role also involves physician support and administrative work, including coordinating personnel transactions, education support , financial reconciliation, and faculty appointments, offering the right candidate the chance to grow their administrative and operational skill set. This is a great opportunity for a motivated self-starter with strong writing and interpersonal skills to make a visible impact, shaping how the department is perceived by patients, faculty, alumni, and the broader community while also gaining hands‑on experience in healthcare administration.

This position may offer the flexbility of a hybrid work arrangement at a later date.

Job Duties

• Prepares and processes purchasing orders.
• Manages domestic and international travel in the travel management system (Concur).
• Composes formal and informal correspondence including, but not limited to, creating and formatting presentations.
• Calendar scheduling and maintenance.
• Assists with timekeeping.
• Submits expenses for reimbursement.
• Inspectsand troubleshoot shared department equipment. Facilitate service calls as needed.
• Provides additional support to faculty members as needed.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Experience writing and creating content for social media, newsletters for internal and external communications.
• Experience using Canva.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.