Coordinator, Baseball Operations

THE·TEAM; Town of Florida (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Healthcare

401k plan

Paid time off

Parental leave

Dental and Vision

Job summary

THE·TEAM is seeking an experienced executive administrative assistant to support agents, clients and the client services team in handling calendars, travel, and communications.

Based in Los Angeles, New York, or Fort Lauderdale, you will prepare reports, coordinate events, invoices, and presentations while maintaining confidentiality and professional discretion. Fluency in Spanish/English is valued.

Qualifications

• Bachelor's degree or equivalent required.
• Fluent bilingual in Spanish and English.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint).
• Strong communication and organizational abilities.
• Ability to manage multiple tasks with discretion.

Responsibilities

• Manage calendars, travel logistics, interviews, family affairs and marketing commitments for clients and agents.
• Coordinate client service activities and keep agents informed of client needs.
• Support baseball staff with client service tasks and related operations.
• Coordinate events and logistics for major events and appearances.
• Prepare invoices, reports and presentations; maintain department databases.

Skills

Bilingual Spanish/English

Microsoft Office

Project management

Communication skills

Education

Bachelor's degree

Tools

Adobe Creative Suite

Job description

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. THE·TEAM works with iconic sports, creators and media figures across the world, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for our clients across talent, brands and rights holders.

Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

Job Overview

Responsible for supporting the day‑to‑day needs of agents, clients and other client services team members to accomplish client related projects; support client relationships, internal‑team relationships, and account operations during the development and execution of all client business affairs, including accounts receivable, marketing, PR, charitable, and social media. Provide high‑level executive administrative support including organizing, scheduling, and coordinating administrative activities. Participates in new business development efforts such as recruitment and / or marketing material development. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.

This position must be based in Los Angeles, CA, New York, NY, or Fort Lauderdale, FL.

What You’ll Do

• Supports day‑to‑day schedules of clients, client service team, and agents, which includes managing calendars, appointments, travel logistics, interviews, family affairs, and marketing commitments.
• Supports client “off field” relationships and communicates with agents to keep them informed of client needs.
• Support baseball staff with all tasks related to client service and management.
• Handles logistics leading up to and throughout major events, including the draft, All‑Star, etc.
• Develop and maintain season‑long player marketing and partnerships initiatives calendars; manage calendar of talent marketing events and partnerships initiatives.
• Coordinate, execute, and track client’s contractual commitments, including social media posts and appearances.
• Manage and support planning, execution, and analysis/recaps of ongoing talent partnerships.
• Prepares invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
• Maintains department databases, generates reports, and process miscellaneous paperwork as required.
• Perform administrative tasks including file management, sponsorship invoicing, player equipment, etc.
• Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
• Handle company, staff, and client personal matters with discretion.

What We’re Looking For

• Bachelor’s degree (sports management, business administration, comm., or finance a plus).
• Must be fluent bilingual in Spanish/English
• Must have valid passport to facilitate international travel requirements
• Must be customer service focused in order to provide the best possible support to clients and internal staff.
• Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
• Requires a passion for sports and business.
• Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
• Strong understanding of social/digital media.
• Well-developed communication skills and ability to interact with people of all demographics.
• Strong analytical, organizational, and project management skills.
• Requires self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.

Base salary range: $60k-$70,304, plus bonus potential if applicable for role.

Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

What We Offer

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plan: 401k plan including contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.
• Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more
• Commuter Benefits: Access support for travel and commuting needs, where available

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.