Coordinator, Baseball Operations

THE·TEAM; Fort Lauderdale (FL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Professional development

Generous time off

Parental leave

401k plan with matching

Healthcare (medical, dental, vision)

Job summary

THE·TEAM, a premier representation and marketing firm, seeks a detail‑oriented administrator to support agents, clients, and the client services team in developing and executing business affairs. This role covers invoicing, travel coordination, and calendar management for high-profile clients across major events.

Based in the U.S., the candidate will assist with marketing material, new business development, and presentations under executive guidance, while maintaining confidentiality and

Qualifications

• Bachelor’s degree required or in related field.
• Fluency in Spanish and English required.
• Strong customer service mindset and communication skills.
• Proficiency with Microsoft Office and Adobe Creative Suite preferred.
• Experience with social/digital media is a plus.
• Ability to manage multiple tasks with discretion and professionalism.
• Strong analytical, organizational, and project management abilities.

Responsibilities

• Support day-to-day schedules of clients, client service team, and agents, including calendars, travel logistics, interviews, and marketing commitments.
• Maintain client relationships and inform agents of client needs.
• Assist with events and major events logistics (draft, All-Star, etc.).
• Develop and maintain talent marketing and partnerships calendars.
• Coordinate and track client contractual commitments, including social posts and appearances.
• Prepare invoices, reports, memos, and financial documents; manage databases and reports.
• Plan travel itineraries and coordinate related arrangements; prepare expense reports.
• Handle confidential or personal matters with discretion.

Skills

Bilingual Spanish/English

Customer service focused

Microsoft Office

Adobe Creative Suite

Social/digital media

Communication skills

Analytical skills

Organizational skills

Project management

Relationship building

Education

Bachelor’s degree in sports management, business administration, comm., or finance

Tools

Microsoft Office

Adobe Creative Suite

Job description

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. THE·TEAM works with iconic sports, creators and media figures across the world, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for our clients across talent, brands and rights holders.Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .JOB OVERVIEW:Responsible for supporting the day-to-day needs of agents, clients and other client services team members to accomplish client related projects; support client relationships, internal-team relationships, and account operations during the development and execution of all client business affairs, including accounts receivable, marketing, PR, charitable, and social media. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Participates in new business development efforts such as recruitment and / or marketing material development. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.This position must be based in Los Angeles, CA, New York, NY, or Fort Lauderdale, FL.WHAT YOU'LL DO:Supports day-to-day schedules of clients, client service team, and agents, which includes managing calendars, appointments, travel logistics, interviews, family affairs, and marketing commitments.Supports client “off field” relationships and communicates with agents to keep them informed of client needs.Support baseball staff with all tasks related to client service and management.Handles logistics leading up to and throughout major events, including the draft, All-Star, etc.Develop and maintain season-long player marketing and partnerships initiatives calendars; manage calendar of talent marketing events and partnerships initiatives.Coordinate, execute, and track client’s contractual commitments, including social media posts and appearances.Manage and support planning, execution, and analysis/recaps of ongoing talent partnerships.Prepares invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.Maintains department databases, generates reports, and process miscellaneous paperwork as required.Perform administrative tasks including file management, sponsorship invoicing, player equipment, etc.Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.Handle company, staff, and client personal matters with discretion.WHAT WE'RE LOOKING FOR :Bachelor’s degree (sports management, business administration, comm., or finance a plus).Must be fluent bilingual in Spanish/EnglishMust have valid passport to facilitate international travel requirementsMust be customer service focused in order to provide the best possible support to clients and internal staff.Requires considerable flexibility in scheduling and the willingness to work nights and weekends.Requires a passion for sports and business.Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.Strong understanding of social/digital media.Well-developed communication skills and ability to interact with people of all demographics.Strong analytical, organizational, and project management skills.Requires self-management and project management abilities.Ability to build strong and lasting relationships.Ability to anticipate problems and manage expectations.Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.Base salary range: $60k-$70,304, plus bonus potential if applicable for role.Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.What We Offer:Professional Development : Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.Generous Time Off : Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.Parental Leave : We provide paid parental leave to support your family during important life events.Retirement Plan : 401k plan including contribution matching.Healthcare : Medical, dental, vision, FSA/HSA, life and disability coverage options.Ancillary : Critical illness, identity protection, pet insurance, 529 plans and moreCommuter Benefits : Access support for travel and commuting needs, where availableTHE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.