Coordinator Administrative Services - Athletics

University of Akron; Akron (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Akron Athletics Department seeks an experienced administrator to provide comprehensive support across personnel, finance, and operations. You will oversee staff actions, maintain confidential records, and assist with expense reports while coordinating calendars, meetings, and travel for senior staff.

You will also plan events and special projects, liaise with external partners and donors, and guide administrative staff in daily operations, ensuring efficient collaboration

Qualifications

• Requires a minimum of 4+ years of progressively responsible work experience with complex administrative, operational management, or personnel functions in a large organization.
• Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills; ability to work effectively with diverse groups of faculty, staff, students, donors, and external stakeholders.
• High level of discretion and judgment in handling confidential personnel and financial information.
• Proficiency with office productivity software (Microsoft Office) and enterprise HR/finance/data management systems.

Responsibilities

• Oversee staff personnel actions and maintain confidential personnel files; serve as primary hiring process manager for Athletics.
• Coordinate calendars, meetings, and travel for senior athletics staff; manage calendars and meeting logistics.
• Plan and coordinate events, programs, and special projects; liaise with donors and external stakeholders.
• Provide functional guidance to administrative staff within the Athletics department.
• Act as a liaison between senior athletics staff, campus units, donors, and external stakeholders.
• Assist in reconciling senior athletics staff expense reports.

Skills

Organizational skills

Project management

Communication skills

Interpersonal skills

Discretion

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

HR/Finance enterprise systems

Job description

Job Summary

Responsible for providing administrative, personnel, financial, and operational support to the Athletics Department. Duties include overseeing staff personnel actions and maintaining confidential records; assisting with expense reports; and coordinating calendars, meetings, and travel for senior athletics staff. The role also manages events and special projects, provides functional guidance to administrative staff, and serves as a liaison between Athletics, other campus units, donors, and external stakeholders.

Essential Functions

• 30% Personnel Management: Oversee staff personnel actions, including searches, appointments, renewals, leave requests, and workday actions. Maintain confidential personnel files, serving as the primary hiring process manager for Athletics. Provide functional guidance to departmental administrative staff.
• 25% Administrative Support: Maintain calendars, schedule and organize meetings, prepare agendas and correspondence, and coordinate travel arrangements. Ensure the senior athletics staff is aware of key deadlines and issues. Manage office schedules, conference rooms, and student assistant scheduling.
• 15% Events and Special Projects: Plan and coordinate events, programs, and special projects. Serve as a liaison between athletics and external stakeholders, as well as between the Athletics Department and the university community. Provide administrative support to Athletics department personnel as needed.
• 15% Administrative Staff Support: Provide functional guidance to Athletics department administrative staff.
• 10% Communication and Liaison: Act as a liaison between the senior athletics staff and departments, other campus units, donors, and external stakeholders. Respond to inquiries from faculty, staff, students, and the public.
• 5% Reconciling Expense Reports: Assist in reconciling senior athletics staff expense reports.

Additional Position Information

Education:
Requires a high school diploma. Bachelor’s degree preferred.

Experience:
Requires a minimum of 4 or more years of progressively responsible work experience with complex administrative, operational management, or personnel functions in a complex organization such as education, legal, corporate, or nonprofit setting. Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills; ability to work effectively with diverse groups of faculty, staff, students, donors, and external stakeholders. High level of discretion and judgment in handling confidential personnel and financial information. Proficiency with office productivity software (e.g., Microsoft Office) and enterprise systems for HR, finance, or data management. Ability to anticipate needs, problem-solve independently, and support leadership in strategic and operational initiatives. Demonstrated ability to provide functional guidance and support to other administrative staff.

Compensation: The compensation for this position is commensurate with experience.

Application Deadline: September 22, 2026.

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.