Coordinator Administrative Services - Athletics

The University of Akron; Akron (OH); On-site; USD 42,000 - 63,000; Full time

Job summary

The University of Akron's Athletics Department is seeking an administrative professional to provide comprehensive support across personnel, finance, and operations. You will oversee staff actions, maintain confidential records, assist with expense reports, and coordinate calendars, meetings, and travel for senior athletics staff.

The role also manages events and special projects, mentors administrative staff, and serves as a liaison among Athletics, campus units, donors, and external

Qualifications

• Requires a high school diploma; Bachelor’s degree preferred.
• Minimum 4+ years of progressively responsible administrative/operational experience in a complex organization.
• Strong organizational and project management skills with ability to handle confidential information.

Responsibilities

• Oversee staff personnel actions and maintain confidential files; act as primary hiring process manager for Athletics.
• Maintain calendars, coordinate meetings, prepare agendas and travel arrangements for senior staff.
• Plan and coordinate events, programs, and special projects; liaise with external stakeholders and other campus units.
• Provide functional guidance to administrative staff within the Athletics department.
• Communicate with faculty, staff, donors, and external stakeholders as liaison; respond to inquiries.
• Assist in reconciling senior athletics staff expense reports.

Skills

Staff management

Administrative support

Event planning

Communication

Liaison work

Expense reconciliation

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

HR enterprise systems

Job description

Job Summary

Responsible for providing administrative, personnel, financial, and operational support to the Athletics Department. Duties include overseeing staff personnel actions and maintaining confidential records; assisting with expense reports; and coordinating calendars, meetings, and travel for senior athletics staff. The role also manages events and special projects, provides functional guidance to administrative staff, and serves as a liaison between Athletics, other campus units, donors, and external stakeholders.

Essential Functions

• 30% Personnel Management: Oversee staff personnel actions, including searches, appointments, renewals, leave requests, and workday actions. Maintain confidential personnel files, serving as the primary hiring process manager for Athletics. Provide functional guidance to departmental administrative staff.
• 25% Administrative Support: Maintain calendars, schedule and organize meetings, prepare agendas and correspondence, and coordinate travel arrangements. Ensure the senior athletics staff is aware of key deadlines and issues. Manage office schedules, conference rooms, and student assistant scheduling.
• 15% Events and Special Projects: Plan and coordinate events, programs, and special projects. Serve as a liaison between athletics and external stakeholders, as well as between the Athletics Department and the university community. Provide administrative support to Athletics department personnel as needed.
• 15% Administrative Staff Support: Provide functional guidance to Athletics department administrative staff.
• 10% Communication and Liaison: Act as a liaison between the senior athletics staff and departments, other campus units, donors, and external stakeholders. Respond to inquiries from faculty, staff, students, and the public.
• 5% Reconciling Expense Reports: Assist in reconciling senior athletics staff expense reports.

Additional Position Information

Education: Requires a high school diploma. Bachelor’s degree preferred.

Experience: Requires a minimum of 4 or more years of progressively responsible work experience with complex administrative, operational management, or personnel functions in a complex organization such as education, legal, corporate, or nonprofit setting. Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills; ability to work effectively with diverse groups of faculty, staff, students, donors, and external stakeholders. High level of discretion and judgment in handling confidential personnel and financial information. Proficiency with office productivity software (e.g., Microsoft Office) and enterprise systems for HR, finance, or data management. Ability to anticipate needs, problem‑solve independently, and support leadership in strategic and operational initiatives. Demonstrated ability to provide functional guidance and support to other administrative staff.

Compensation

The compensation for this position is commensurate with experience.

Application Deadline

September 22, 2026.

FLSA Status

United States of America (Non-Exempt)

Union Affiliation

Union Affiliation (if applicable):

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre‑employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non‑Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

University of Akron

The University of Akron empowers our people to flourish by delivering an applied and community‑connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well‑being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community‑focused higher education. The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches. As Zips, we prioritize the well‑being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems. We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community‑embedded experiential learning opportunities that will enhance the UA experience for all students. We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders. For more information about The University of Akron or the Akron community please visit our About UA page.

The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long‑term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non‑bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our benefits home page for more information.